Annual Meeting

The SCAROP Meeting is held yearly in conjunction with ASTRO's Advocacy Day.

2019 SCAROP Meeting

The SCAROP Meeting will be held in Washington, D.C., on Sunday, April 28, 2019. The meeting will commence with networking lunch at 12:00 p.m. and will conclude at 5:30 p.m. Eastern time. The preliminary agenda will be released closer to the meeting. Please contact Emily Wilson with any questions.

View schedule of events.

Registration Information

Registration for the 2019 SCAROP Annual Meeting is now closed.

Registration Fee

There will be a registration fee of $150 per SCAROP Member.

Guest Policy

Only SCAROP members are invited to the SCAROP meeting. A SCAROP member may register one guest from his or her institution to attend either in place of the SCAROP member or in addition to the SCAROP member.

If you wish to bring a guest or have a guest go in place of you please complete the Guest Registration Form and fax it to 703-286-1571.

Cancellation Policy

  • Refunds will be given only if written notification is received on or before April 5, 2019. 
  • All refunds are subject to a $100 processing fee. 
  • Telephone cancellations will not be accepted. 
  • NO REFUNDS will be given for requests received after April 5, 2019. 
  • Registration refunds will be processed 30 days after the conclusion of the meeting

Hotel Information

The 2019 ASTRO Advocacy Day/SCAROP Meeting online hotel reservations are now closed.

Washington Court Hotel
525 New Jersey Ave., N.W.
Washington, DC 20001

How to Make a Hotel Reservation

The SCAROP room block is now open! Be sure to mention Advocacy Day to get the ASTRO room rate. You can now book your hotel reservation online by following the link above. Please contact the hotel directly to see their current availability.

Hotel Room Rate: Single/Double: $299
Hotel reservation deadline: April 12, 2019

Housing Policies

ASTRO will NOT cover costs for attendees’ hotel stay. ASTRO will also NOT reimburse travel and incidental expenses for attendees (airfare, train, personal vehicle miles, cabs, gratuities, meals, additional room charges, etc.).

Hotel accommodations at the Washington Court Hotel will be the responsibility of the individual. The hotel will ask for a personal credit card when reserving your guest room for your overnight stay. The SCAROP Annual Meeting will conclude on Sunday, April 28, 2019.


By reserving a room at ASTRO’s official hotel for the 2019 Advocacy Day/SCAROP Annual Meeting, you understand that ASTRO and the Washington Court Hotel have exchanged your personal information for the purpose of facilitating your hotel reservation. You agree to release ASTRO, ASTRO’s official hotels and their respective officers, directors, employees and agents from any liability relating to disclosure of your personal information for this purpose.

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