Annual Meeting
2025 SCAROP Annual Meeting
The SCAROP Annual Meeting will be held in person on Friday, May 9, 2025, at ASTRO's office in Arlington, Virginia. The meeting will commence with a networking lunch at 11:00 a.m. and will conclude at 5:00 p.m. Eastern time. View the full schedule of events.
We look forward to seeing you all! Please contact Emily Wilson with any questions.
Registration Information
Registration Fee
The fee to attend the SCAROP Annual Meeting is $175.
Guest Policy
Only SCAROP members are invited to the SCAROP meeting. A SCAROP member may register one guest from his or her institution to attend either in place of the SCAROP member or in addition to the SCAROP member. If you wish to bring a guest or have a guest go in place of you, please complete the Guest Registration Form.
Cancellation Policy
- Refunds will be given only if written notification is received two to three weeks before the meeting.
- All refunds are subject to a $100 processing fee.
- Telephone cancellations will not be accepted.
- No refunds will be given for requests received after the deadline.
- Registration refunds will be processed 30 days after the conclusion of the meeting.
Hotel Information
Crystal Gateway Marriott
1700 Richmond Highway
Arlington, VA 22202
Please note: the hotel block for the SCAROP Annual Meeting closed on April 8. Rooms may still be available at the Crystal Gateway Marriott, but rates may be higher than the ASTRO negotiated rate of $309. Please contact the hotel directly at 703-920-3230 to enquire about availability.
Housing Policies
ASTRO will NOT cover costs for attendees’ hotel stay. ASTRO will also NOT reimburse travel and incidental expenses for attendees (airfare, train, personal vehicle miles, cabs, gratuities, meals, additional room charges, etc.).
Hotel accommodations will be the responsibility of the individual. To make your reservation, a credit card will be requested by the hotel. The hotel may elect to place a hold on guests' credit cards as part of the reservation process.
Disclaimer
By reserving a room at ASTRO’s official hotel for the 2025 SCAROP Annual Meeting, you understand that ASTRO and the Crystal Gateway Marriott have exchanged your personal information for the purpose of facilitating your hotel reservation. You agree to release ASTRO, ASTRO’s official hotels and their respective officers, directors, employees and agents from any liability relating to disclosure of your personal information for this purpose.
