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Affiliate

Annual Meeting

2024 SCAROP Meeting

The SCAROP Annual Meeting will be held in person in Arlington, Virginia, Friday, April 19, 2024. The meeting will commence with a networking lunch at 11:00 a.m. and will conclude at 5:00 p.m. Eastern time. View the full schedule of events.

We look forward to seeing you all! Please contact Emily Wilson with any questions.


Registration Information

Registration Fee

There is a registration fee of $175 per SCAROP Member.




Guest Policy

Only SCAROP members are invited to the SCAROP meeting. A SCAROP member may register one guest from his or her institution to attend either in place of the SCAROP member or in addition to the SCAROP member. If you wish to bring a guest or have a guest go in place of you, please complete the Guest Registration Form.

Cancellation Policy

  • Refunds will be given only if written notification is received two to three weeks before the meeting.
  • All refunds are subject to a $100 processing fee.
  • Telephone cancellations will not be accepted.
  • No refunds will be given for requests received after the deadline.
  • Registration refunds will be processed 30 days after the conclusion of the meeting.

Hotel Information

Crystal Gateway Marriott
1700 Richmond Highway
Arlington, VA 22202

ASTRO has set aside a block of rooms for attendees at the Crystal Gateway Marriott. To make your reservation, call the hotel directly at 703-920-3230 or use the reservation button below. Please mention "SCAROP Attendee" and book by March 25, 2024, to obtain a room at the ASTRO rate of $309 + taxes.



Housing Policies

ASTRO will NOT cover costs for attendees’ hotel stay. ASTRO will also NOT reimburse travel and incidental expenses for attendees (airfare, train, personal vehicle miles, cabs, gratuities, meals, additional room charges, etc.).

Hotel accommodations will be the responsibility of the individual. The hotel will ask for a personal credit card when reserving your guest room for your overnight stay. A $50/day fee will be placed on your credit card for any potential charges. If no incidental charges are incurred, the hold will be released within seven to 10 business days.

Disclaimer

By reserving a room at ASTRO’s official hotel for the 2024 SCAROP Annual Meeting, you understand that ASTRO and the Crystal Gateway Marriott have exchanged your personal information for the purpose of facilitating your hotel reservation. You agree to release ASTRO, ASTRO’s official hotels and their respective officers, directors, employees and agents from any liability relating to disclosure of your personal information for this purpose.