Privacy Policy

  • This Privacy Policy governs ASTRO’s use of all the information about you, the user (“You” or “Your”) that ASTRO has in its possession or obtains on the Sites (as defined herein), including but not limited to information provided by You and/or information that personally identifies You ("Personal Information"). This Privacy Policy should be read in conjunction with ASTRO’s Terms of Use.

    Because Your privacy is important to You and to ASTRO, ASTRO will operate ASTRO.ORG, and all Websites and Web services related to ASTRO, including but not limited to the sites of ARRO, RO Institute, ROhub, RT Answers, the ASTRO Radiation Oncology Career Center, Multidisciplinary Symposium in Thoracic Oncology and Multidisciplinary Head and Neck Cancer Symposium and the Web services for the Accreditation Program for Excellence (“APEx”) and the PQRIwizard and all social media pages managed or run by ASTRO (the “Websites” or “Sites”), in accordance with this Privacy Policy. BY CONSENTING TO THE TERMS OF USE AGREEMENT FOR THE SITES, OR BY USING THE SITES, YOU CONSENT TO THIS PRIVACY POLICY AND TO ALLOW COLLECTION AND USE OF YOUR INFORMATION IN ACCORDANCE WITH THIS POLICY.

    ASTRO reserves the right to change the terms, conditions and notices under this Privacy Policy. You should review these terms periodically to understand the terms that apply to Your use of the Websites and our use of your information. Your non-termination or continued use of the Websites after changes are made constitutes Your acceptance of the Terms of Use and this Privacy Policy as modified by the changes.

    1. Personal Information

    ASTRO does not collect Personal Information from users who are simply browsing on our Sites. We may collect basic technical information about how users use and interact with our Sites so that we may improve the performance, content and services on our Sites.

    The MyASTRO portion of the ASTRO.ORG website ("MyASTRO") is accessible only to members of ASTRO ("Members") or other authorized users; collectively we will refer to Members and other authorized users as “Users”. To access the MyASTRO portion of the Sites we will expressly ask for Your username and password. When You become a registered User of the Sites, or update Your Membership with the ASTRO.ORG website, certain information may be requested and/or collected, including the following:

    Contact Information

    • Your full name
    • Email address
    • Work and Home address (including state, city, ZIP code and country).
    • Telephone (Work)
    • Telephone (Home)
    • Your facsimile number

    Financial Information

    • Credit Card Number for membership dues payment or other commerce.

    Unique Identifiers

    • ASTRO Membership Number
    • ASTRO Website username
    • ASTRO Website Password

    Work Information

    • Your title
    • Company Name
    • Professional degree or designation
    • Current duties

    Medical Background

    • Medical School
    • Medical Education/Training (Internship and Specialty Training)
    • Medical Experience
    • Types of certification
    • Membership in National, Regional or Local related Societies


    • Your Birthdate
    • Gender
    • Type of Member


    • Names of Two Active Members as Sponsors
    • Required Information

    The information that You provide to ASTRO to become a Member during the ASTRO Member registration or renewal process, or in other activities in the MyASTRO portion of the Site, including name, address, phone and payment information, together with any additional information You provide to ASTRO and information regarding the manner in which You use Your ASTRO Membership, will not be used or disclosed by ASTRO except as permitted by this Policy or as required or allowed by applicable law or legal process.

    From time to time, You may purchase products or services offered on the Sites, including but not limited to member renewal, or registration for ASTRO organized or sponsored meetings or courses, and You may make donations to ASTRO PAC and/or the Radiation Oncology Institute. Personal and credit card information will be requested. ASTRO utilizes an encrypted connection when transferring credit card information.

    ASTRO also may conduct surveys regarding preferences for ASTRO products or services, including ASTRO organized or sponsored meetings or courses. At that time, You may also supply other information to ASTRO at Your option, such as information about Your travel and lodging preferences and interests, meeting or course selections, additional financial information for payment purposes and preferred informational topics.

    Practices that apply for accreditation through ASTRO’s Accreditation Program for Excellence (APEx) will provide additional information to ASTRO through the APEx Web service. Practices authorize ASTRO to use the information gathered in the accreditation process for purposes of administering and developing the APEx program and for other purposes in furtherance of the purpose of ASTRO. In addition, ASTRO members who apply to become APEx surveyors provide ASTRO with additional Personal Information in their applications and authorize ASTRO to use that information in accordance with ASTRO’s Terms of Use and Privacy Policy and otherwise in connection with the APEx Program.

    In addition, there are other places on the Sites where more specific products, services and uses are addressed, and which may have additional terms or codes of conduct. Specific services subject to additional terms of use or codes include but are not limited to ASTRO’s member community (ROhub), accreditation program (APEx), career center, journals, abstract submission software and other entities assisting with ASTRO’s educational offerings.

    Please note that certain information, photos, or content that You submit to ASTRO, or groups that you choose to join on the Sites, may be likely to reveal Personal Information about You. You understand that the submission of such information, photos, or content, and joining of such communities, is voluntary on Your part, and ASTRO may process, store and use this information within the terms of this Privacy Policy.

    The ASTRO website is not designed to attract children under 13 years old, and Members are required to be 18 years of age or older. Accordingly, ASTRO will not knowingly collect or maintain information at the ASTRO website from children.

    Providing information to Third-Party Sites
    Through Your use of the Sites, You may access links to third-party sites, which will have their own policies with respect to their use of Your Personal Information. ASTRO is not responsible for the practices of third parties and use of third party sites is at Your own risk. See further discussion below in “Use of Personal Information".

    2. Accuracy of Personal Information

    When possible, the Sites will provide You with the means to make sure that Your Member information is correct and current. You may view Your name, title, address, phone number, facsimile number and email address collected from You when becoming a Member or renewing Membership by entering the MyASTRO Site (using Your ASTRO Website username and ASTRO Website Password) and then reviewing Your information in the Online Membership Directory. For any other information not appearing in the Online Membership Directory, You must contact ASTRO directly in one of the four ways listed below. To correct any factual inaccuracies, You must send ASTRO a request that shows the error and the requested change. Certain types of information, such as, but not limited to, information provided in response to surveys, financial information kept for accounting purposes and accreditation and self-assessment information (both for surveyors and facilities) that has been submitted for review, may not be able to be edited, updated or corrected.

    ASTRO will make a good faith effort to process valid changes, but ASTRO does not promise to do so within a particular time frame. ASTRO will send You a confirmation email once a change is effected.

    The Sites give users the following options for contacting ASTRO to request a change or modification in information previously provided:
    Mail to the following postal address:

    American Society for Radiation Oncology
    251 18th Street South
    8th Floor
    Arlington, VA 22202
    Phone: 703-502-1550
    Fax: 703-502-7852

    3. Protection of Personal Information

    ASTRO endeavors to protect the security of information and data collected on the Sites. The Sites use an encrypted connection when transferring sensitive Personal Information. ASTRO also has put in place physical, electronic and managerial procedures to safeguard and secure the information ASTRO collects online in accordance with industry standards. When ASTRO contracts with third parties to perform any services supporting the Websites, such as meeting planning services, ASTRO will endeavor to ensure that the third parties protect the security of the Personal Information collected with comparable security standards.

    4. Use of Personal Information and Opt-Out Policy

    ASTRO uses Your Personal Information, as well as other information it has about You or provided in Your use of the Sites, to operate the Sites, to contact You (including regular email alerts, ASTRO meeting or conference notices, and responding to your requests); to effect, enforce, investigate, collect on and account for transactions related to the ASTRO website; to populate Your entry in ASTRO’s Online Membership Directory (housed n ROhub) which is shared with other Members and certain other Users permitted by ASTRO; to adjust ASTRO’s offerings of products and services; to lease mailing labels of ASTRO Members; to track your visits to ASTRO’s ROhub private online community website; to facilitate Your use of the ASTRO Career Center; to conduct other ASTRO activities; and to comply with applicable law. This may include but is not limited to soliciting, processing and verifying orders for products, courses and conferences attendance; verifying Member credentials to maintain reasonable security; providing ASTRO with information regarding developing new features, products and services for Members and contacting You regarding new features, products and services.

    ASTRO discloses limited contact information You provide in the RT Answers Find a Radiation Oncologist database, unless you opt out on the profile page of MyASTRO.

    ASTRO may provide Your information (excluding email addresses), or You may provide Your information directly, to corporate affiliates of ASTRO and/or third parties who are responsible for implementing some of ASTRO’s services (including but not limited to meeting, conference or course registration, mailing, promotional offers, consulting services, data modeling or analysis and payment). Financial information that is collected is used to bill You for products, services and dues. Unique Identifiers are used to verify Your identity. ASTRO will endeavor to ensure that the third parties protect Your Personal Information.

    ASTRO may use Your IP address to analyze trends, track a user’s movement through the Sites, help diagnose problems with ASTRO’s server, and to administer the Sites. IP addresses are not linked to personally identifiable information.

    The Sites may contain links and advertisements that lead to other sites that are not under ASTRO’s control, including sites of cosponsors of ASTRO meetings and courses. ASTRO may share information obtained from attendees of courses, conferences or meetings with cosponsors of such courses, conferences or meetings. ASTRO is not responsible for the privacy practices or the content of its cosponsors or of other third party websites.  ASTRO encourages You to review the privacy policies of any websites that you visit through a link, advertisement or other notice on the Sites.

    ASTRO also uses outside companies to ship orders, to engage in conference, meeting and course planning and registration, and to process credit cards when billing users for products and services. ASTRO will endeavor to ensure that these third parties do not further use or disclose Your Personal Information for any purpose other than providing the products or services.

    ASTRO will also share information as explained in Paragraph 6.

    Members may opt-out of listing any information beyond their name and company in the Member Directory through the ROhub. Members may also opt-out of receiving future physical or electronic mailings, surveys or other information except those that are directly related to the operation of ASTRO (such as Membership renewal notices) by contacting ASTRO using any of the following methods:

    Web Info
    American Society for Radiation Oncology
    251 18th Street South
    8th Floor
    Arlington, VA 22202
    Phone: 703-502-1550
    Fax: 703-502-7852

    5. Consent to Share and Receive Information

    ASTRO may lease Your mailing address, which includes Your name, company name, and physical mailing address, with outside organizations for one-time use. These organizations are not bound by this Privacy Policy. You may opt out of receiving this type of information by contacting

    6. Disclosure of Personal Information

    The Sites may store and disclose Personal Information as allowed or required by applicable law, including but not limited to making disclosures that are necessary or advisable to:

    1. Conform to legal or regulatory requirements or comply with legal process; or
    2. Protect the rights, safety or property of ASTRO, the Sites or others (including but not limited to other providers, suppliers and vendors), or the users of the Sites or the public. 

    In addition, if you are a registered User of the Sites, Personal Information and photos that You provide through the Sites may be disclosed to other ASTRO Members via the ROhub or other Sites.

    7. Public Forums

    The Sites make use of forums, communities, message boards, and/or news groups available to its Users. Information that is disclosed in these areas is viewable by many other users and in many cases could become public information, Therefore,  You should exercise caution when deciding to disclose Your Personal Information and in no event should you use or disclose any individually identifiable health information that would violate statutory, regulatory, fiduciary or contractual obligations, as spelled out more fully in Paragraph 3 of the Terms of Use.

    8.Career Center

    The ASTRO Radiation Oncology Career Center ( allows jobseekers to upload and store resumes, letters of recommendation, published articles and other Personal Information in Your jobseeker profile. ASTRO will not make Your resume searchable, unless You elect to do so. You may remove Your resume or other Personal Information from Your jobseeker profile at any time. ASTRO is not for any reason responsible for any error in the transmission of information which You post on the website. You agree that it is Your responsibility to exercise caution and to act prudently when using the services available on the website and that you use the website at Your own risk. When You elect to make Your resume or other information searchable, employers may use Your information to contact You, and the information may become a part of the employer’s database. ASTRO is not responsible for an employer’s or third party’s use of the Personal Information that You publicly post on the website. Any employer or third party usage of Your Personal Information is subject to the privacy policy of that employer or third party. ASTRO attempts to limit access to its searchable resume database to legitimate users, such as employers and recruiters, but cannot guarantee that other parties will not gain access to this database. Additional policies posted on the website are incorporated herein. The Career Center is subject to ASTRO's Terms of Use.

    9. Accountability

    If at any time You believe that the Sites have not adhered to these policies, please notify:
    American Society for Radiation Oncology
    251 18th Street South
    8th Floor
    Arlington, VA 22202
    ASTRO will use good faith efforts to determine and correct the problem.

    10. Freedom to Act

    In addition to the above, ASTRO may exercise all rights allowed by applicable law.

    11. Contacting the ASTRO Sites

    Web Info
    American Society for Radiation Oncology
    251 18th Street South
    8th Floor
    Arlington, VA 22202