Attendee Policies
Cancellation Statement
ASTRO reserves the right to cancel this 2023 Advocacy Day because of unforeseen circumstances
Equal Opportunity Statement
ASTRO events and activities are available without regard to race, color, sex, national origin, disability, age or veteran status as provided by law and in accordance with the Society’s respect for personal dignity.
Age Requirement for Attendees
Because of the detailed nature of the programs and forums, no one under the age of 18 will be admitted to any official ASTRO function. This includes, but is not limited to, all sessions and the Exhibit Hall.
Access to Your Contact Information
Your registration information is being used by ASTRO in various ways to facilitate meeting operations. It also may be used to create a mailing list that ASTRO provides to exhibitors and others in accordance with ASTRO policies. 2023 Advocacy Day, including registration and housing and use of any personal information obtained, are governed by ASTRO's Terms of Use and Privacy Policy..
Physician Payments Sunshine Act (Sunshine Act)
Signed into law in 2010 as part of the Affordable Care Act, the Physician Payments Sunshine Act (Sunshine Act) requires manufacturers, including certain distributors, of medical devices, drugs, biologicals and medical supplies to track and report ownership interests as well as certain payments made to and transfers of value provided to physicians and teaching hospitals. Effective August 1, 2013, manufacturers were required to begin collecting information about payments, transfers of value and ownership interests and to submit these reports to the Centers for Medicare and Medicaid Services (CMS) on an annual basis. A payment or, transfer of value must be reported when it is valued at $10 or more, or if valued at less than $10, when the sum of all items/payments/transfers of value given to a particular recipient over a year exceeds $100. The majority of the information contained in these reports will be available on a public, searchable website. Physicians will have the right to review their reports and challenge reports that are false, inaccurate or misleading.
Please note that exhibitors or other parties covered by the Sunshine Act may track and report items, meals or other transfers of value that they provide to you during 2019 Advocacy Day in accordance with their interpretation of the requirements set forth in the Sunshine Act and regulations.
View more information on the Sunshine Act and access the CMS website.
Recording (Audio, Video and Still Photography)
Any photography, filming, taping, recording or reproduction in any medium, including via the use of tripod-based equipment and mobile devices of any of the programs and/or posters presented at 2023 Advocacy Day, without the express written consent of the American Society for Radiation Oncology is strictly forbidden.
Smoking
The Washington Court Hotel is a non-smoking facility.
Special Assistance
ASTRO is committed to making the meeting accessible to all individuals. If you have a disability as identified by the Americans with Disabilities Act, please contact us at 1-800-541-6058 or meetings@astro.org.
Security and Attendee Conduct Information
For security reasons, 2023 Advocacy Day badge will be required for admittance to all events. Badges should be worn and visible at all times. Lost badges should be reported to the Registration staff immediately. The following badge policies will be in effect throughout the conference:
- 2023 Advocacy Day badges are the sole property of ASTRO.
- Badges are not transferable.
- False certification of individuals as 2023 Advocacy Day attendees, misuse of badges, any method of assisting unauthorized persons to gain access to any 2023 Advocacy Day event, or any inappropriate or unauthorized conduct will be just cause for repossessing badge of any individuals involved and expelling all parties involved from the Meeting without obligation on the part of ASTRO for refund of any fees.
In addition, individuals who are part of 2023 Advocacy Day may not engage in any demonstrations or other behavior that ASTRO deems potentially disruptive to the conduct of the Meeting. Violation of this rule is grounds for immediate dismissal from the meeting and/or ineligibility for attendance at future ASTRO events. Any person who is dismissed from the meeting may request that ASTRO review the matter, provided, however, that the individual understands that such dismissal will be effective immediately and will continue until and unless ASTRO issues a contrary decision.
ASTRO Official Photography
ASTRO reserves the right to document and capture events at 2023 Advocacy Day. An individual attending 2023 Advocacy Day understands that their image or likeness may be captured in the photographs taken during the meeting and grants ASTRO unrestricted permission to use and publish photographs or video images of themself for any purpose authorized by ASTRO, including but not limited to website use, publications, promotional marketing and advertising use, etc.
Amendment to Attendee Policies
Any matters not specifically covered by these Attendee Policies shall be subject solely to the decision of ASTRO. ASTRO may, at any time, amend or add further policies, and all amendments and/or additions made shall be binding on all attendees equally along with the foregoing Attendee Policies.
