Attendee Preparation
Below is useful information to help you prepare for traveling to and experiencing the 2020 Multidisciplinary Head and Neck Cancers Symposium.
Use the online conference planner to build your own itinerary, view abstracts and more.
Westin Kierland Resort and Spa
6902 E. Greenway Pkwy.
Scottsdale, AZ 85254
Attendees will be able to pick up their badges at the Registration and Information Desk, located in the Culturekeepers Registration area, during the following hours:
- Wednesday, February 26, 4:00 p.m. – 6:00 p.m.
- Thursday, February 27, 7:00 a.m. – 4:15 p.m.
- Friday, February 28, 7:00 a.m. – 5:30 p.m.
- Saturday, February 29, 7:00 a.m. – 12:15 p.m.
- We're excited to introduce digital posters for the first time at this symposium! All posters will be included in the Virtual Poster Library, allowing all attendees to view posters online while at the symposium (on personal devices or at the digital poster viewing stations in the Exhibit Hall) and online for a limited period of time after the symposium concludes. The Research Feature and Networking Reception on Thursday evening will highlight top posters.
- The full text of the abstracts selected for oral and poster presentation will be available on the meeting website and the online conference planner. All abstracts will be published in a supplement of the International Journal of Radiation Oncology•Biology•Physics(Red Journal).
- All abstracts are embargoed and remain confidential until the opening ceremony of the Symposium. If you have any questions about the embargo policy, please contact ASTRO’s media relations team.
In every session, and in addition to floor microphones in the room, attendees can use their own electronic devices (phone, tablet, laptop) to submit questions to the speakers and moderators. Attendees will be able to see the questions that others people have asked, and can up-vote questions that they want answered.
Some speakers may also utilize the technology to poll the audience with interactive, audience response questions.
When you access the Social Q and A platform, navigate to the appropriate session and, if necessary, select the appropriate speaker from the given list when asking a question. There is where you will also be able to answer any polls that speakers may ask.
- You will receive a printed Pocket Program when you check in onsite. While there are some blank notes pages in the Pocket Program, please remember to bring a notebook or laptop for your own personal use if you plan to take extensive notes.
- Disclosure information will be available online for committee members and faculty. In addition to being available online, disclosure slides will be shown at the beginning of each session. Disclosure information will not be printed in the Pocket Program.
- Experience the 2020 Multidisciplinary Head and Neck Cancers Symposium long after it is over! Learn about the Virtual Meeting benefits.
The Exhibit Hall is located in the Kierland Grand Ballroom 1 and 2 and will be open during the following hours:
- Thursday, February 27, 7:00 a.m. – 5:15 p.m.
- Friday, February 28, 7:00 a.m. – 3:15 p.m.
- Continental breakfast will be provided on Thursday, Friday and Saturday in the Exhibit Hall (Kierland Grand Ballroom 1 and 2).
- Morning coffee breaks will be provided on Thursday, Friday and Saturday in the Exhibit Hall (Kierland Grand Ballroom 1 and 2). Afternoon coffee breaks will be provided on Thursday and Friday.
- Lunch will be provided on Thursday and Friday in the Exhibit Hall (Kierland Grand Ballroom 1 and 2).
- To be eligible to receive continuing education credit, attendees must complete the online evaluation by Monday, March 30, 2020. To access your evaluation, log in to ASTRO Academy with your ASTRO credentials. Please only evaluate the sessions you attended.
- CME certificates of credit are only available to participants who have completed the online evaluation tool. Participants will have online access to their certificate upon completion of the evaluation. Participants can access, print and save their certificate from ASTRO Academy.
- Physicist attendees will not receive certificates of credit from ASTRO. The names of physicist attendees will be sent to CAMPEP 45 days after the meeting.
- Even if you do not require continuing education credits, we do appreciate your valuable feedback and encourage all attendees to complete the electronic meeting evaluation.
EXPERT OFFICE HOUR
Thursday, February 27, 12:15 p.m. – 1:15 p.m.
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During the Expert Office Hour, attendees can join informal roundtables where two experts will be available for attendees to converse about whatever the group would like to discuss (it could be anything from career advice to discussion about a challenging case). No sign-up in advance is required.
TRAINEE AND EARLY-CAREER NETWORKING LUNCHEON
Friday, February 28, 12:15 p.m. – 1:15 p.m.
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This is an invaluable opportunity for any attendee who is less than three years out of training to speak with and learn from experts in the head and neck cancer care community. Join faculty in an informal setting to discuss topics such as how to build a network outside of your institution, how to establish yourself as a clinical investigator, how to evaluate job opportunities and how to move on after your first job. By attending, you will gain meaningful insight into career paths and development that will help support you in your medical career. Those interested in attending must register for this free, ticketed event (you can still register on-site at the Registration and Information Desk). Spaces are limited.
RESEARCH FEATURE AND NETWORKING RECEPTION
Thursday, February 27, 4:15 p.m. – 5:15 p.m.
Exhibit Hall, Kierland Grand Ballroom 1 and 2
The Research Feature will highlight the top posters. Research Feature presenters will have five minutes to discuss their poster and three minutes for questions and answers.
For questions related to housing, registration and travel, contact the Meetings Department.
For all other questions or concerns, contact the Specialty Meetings Team.
