Annual Meeting

  • The SCAROP Meeting is held yearly in conjunction with ASTRO's Advocacy Day.

    2017 SCAROP Meeting

    The SCAROP Meeting will be held in Washington, D.C. on Sunday, April 30, 2017. The meeting will commence with networking lunch at 12:00 p.m. and will conclude at 5:30 p.m. Eastern time. The preliminary agenda will be released closer to the meeting. Please contact Emily Wilson with any questions.

    View schedule of events

    Registration Information

    Registration for the 2017 SCAROP Annual Meeting is now closed but you can still register onsite of the meeting. 

    Registration Fee

    There will be a registration fee of $150 per SCAROP Member.

    Guest Policy

    Only SCAROP members are invited to the SCAROP meeting. A SCAROP member may register 1 guest from his or her institution to attend either in place of the SCAROP member or in addition to the SCAROP member

    If you wish to bring a guest or have a guest go in place of you please complete the Guest Registration Form and fax it to 703-286-1571.

    Cancellation Policy

    • Refunds will be given only if written notification is received on or before April 14, 2017. 
    • All refunds are subject to a $100.00 processing fee. 
    • Telephone cancellations will not be accepted. 
    • NO REFUNDS will be given for requests received after April 14, 2017. 
    • Registration refunds will be processed 30 days after the conclusion of the meeting

    Hotel Information

    The 2017 ASTRO Advocacy Day/SCAROP Meeting online hotel reservations are now open.


    Loews Madison Hotel

    1177 15th Street NW
    Washington, DC 20005

    How to Make a Hotel Reservation

    The SCAROP room block is now open! Be sure to mention Advocacy Day to get the ASTRO room rate. You can now book your hotel reservation online by following the link above. Please contact the hotel directly to see their current availability. 

    Hotel Room Rate: Single/Double: $255
    Hotel reservation deadline: April 17, 2017

    Housing Policies

    ASTRO will NOT cover costs for attendees’ hotel stay. ASTRO will also NOT reimburse travel and incidental expenses for attendees (airfare, train, personal vehicle miles, cabs, gratuities, meals, additional room charges, etc.).

    Hotel accommodations at the Loews Madison Hotel will be the responsibility of the individual. The hotel will ask for a personal credit card when reserving your guest room for your overnight stay. The SCAROP Annual Meeting  will conclude on Sunday, April 30, 2017.


    By reserving a room at ASTRO’s official hotel for the 2017 Advocacy Day/SCAROP Annual Meeting, you understand that ASTRO and the Loews Madison Hotel have exchanged your personal information for the purpose of facilitating your hotel reservation. You agree to release ASTRO, ASTRO’s official hotels and their respective officers, directors, employees and agents from any liability relating to disclosure of your personal information for this purpose.