The ASTRO Medical Student Fellowship Award will offer students a $5,000 package that includes a $3,000 stipend for an eight-week training program (exceptions can be made for a longer program but will need to be approved by the HEDI Workforce Diversity Committee), $1,000 for the completion of a final report, and $1,000 toward the cost of travel for the 2024 Annual Meeting.
The awardee will receive a direct payment of $3,000 paid at the beginning of the fellowship upon receipt of a confirmation letter, project timeline and completed W-9 form (awardees will be given more detailed instructions in their notification letters). In the confirmation letter, the attendees will need to attest that the summer fellowship research project can take place during the summer break under the constraints of the ongoing pandemic at their host medical school. ASTRO does not pay indirect costs, overhead costs or salary support for the principal or co-principal investigator and has no responsibility for support beyond that stated in this application. This support is not for mentors.
After the HEDI Workforce Diversity Committee reviews and approves the awardee’s final report, the awardee will receive an additional $1,000. Final reports must be received by Friday, December 1, 2023 (more details are provided in the application guidelines). Awardees who submit reports later than the deadline (unless pre-approved by the HEDI Workforce Divresity Committee) will not receive this additional $1,000.
The awardee must submit an abstract to the 2024 ASTRO Annual Meeting before the abstract submission site closes. Regardless of whether or not the abstract is accepted for presentation, the awardee is expected to attend the 2024 Annual Meeting; complimentary registration will be provided whether or not the abstract is accepted for presentation/inclusion. ASTRO does not cover the abstract submission fee; it is understood that the stipend will help offset that minor cost.
An additional $1,000 toward travel expenses related to the 2024 ASTRO Annual Meeting. Specifically, the awardee will submit travel expenditures with a completed expense form and itemized receipts after attending the meeting and will be reimbursed for up to $1,000 (any additional costs are the responsibility of the awardee). ASTRO will waive the Annual Meeting registration fee for an awardee only if the awardee provides the name and control number of the abstract they submitted, regardless of whether or not the abstract is actually accepted for presentation/inclusion.