Patient Care and Research

RO-HAC Application

Thank you for your interest in joining the Radiation Oncology Healthcare Advisory Council (RO-HAC). At this time, we are only filling one physician and one physicist vacancy therefore only physicists and physicians need apply. Please review the full background information below before filling out the application. In addition to filling out the application, you must also fill out, or update an existing, ASTRO Statement of Disclosure before Wednesday, August 15.

If you have any questions, please contact ROILS@astro.org.

ASTRO Statement of Disclosure Instructions

RO-HAC Background

Mission/Vision for RO-HAC:

  • To provide radiation oncology-specific expertise to RO-ILS: Radiation Oncology Incident Learning System® by conducting data analysis on reported data.

Purpose:

  • Review of aggregate patient safety data based on incident reports.
  • Review of serious and potentially serious patient safety incidents.
  • Review of identifiable data with requisite confidentiality protections met.
  • Support the development and dissemination of patient safety interventions based on individual reports and aggregate data.
  • Advise on the real-time operation of RO-ILS, particularly on usability and/or gaps in the reporting system.
  • Provide radiation oncology-specific expertise to RO-ILS.

Membership:

  • There will be an estimated 12 members serving on the RO-HAC. Membership size may be adjusted at the beginning of each contract year based on volume/need.
  •  After selection, members will serve a two-year term, with opportunity for renewal. Members can serve a maximum of three terms (for a total of six years). 

Selection Process:

  • When there are opening(s) on the RO-HAC, ASTRO will post a call for nominations. Self- nominations are accepted.
  • All nominees should fill out an application and the ASTRO Statement of Disclosure
  • RO-HAC members will be selected by the leadership of ASTRO’s Clinical Affairs and Quality Committee leadership with input from supporting associations, as needed. Based on the ASTRO Statement of Disclosure, relationships and interests will be reviewed to determine if they pose a conflict of interest, which may disqualify an applicant.
  • Selected RO-HAC members must sign an Independent Contractor Agreement with Clarity PSO. Clarity has the right to terminate the agreement upon its determination that a RO-HAC member is not performing quality services or is acting in a manner that is detrimental to the business interest or professional reputation of Clarity and/or Clarity PSO. 

Qualifications:

  • Must have at least 10 years of clinical experience.
  • Demonstrated expertise in patient safety. Expertise may be documented through: 
    • Publishing paper(s) in the area of patient safety,
    • Serving on a Quality Assurance committee (either within ASTRO, another association, or their home institution),
    • Taking a SA-CME or other equivalent in the area of patient safety,
    • Running a quality improvement program at a departmental level, and/or
    • Other such leadership in quality improvement and/or patient safety activities.
     
  • Experience with the RO-ILS program as a user of the system (strongly recommended).
  • NO conflicts of interest. Beyond standard conflicts of interest, RO-HAC members may not hold any interest or relationship with an entity that would be prohibited from becoming a PSO by federal regulations. This includes but is not limited to: 
    • health insurance issuer,
    • accrediting or licensing body, 
    • an enforcement or regulatory body. 
     

Acting as an accreditation surveyor or in other capacities involved in the development or operation of an accreditation program (such as ASTRO, ACRO, or ACR's radiation oncology-specific programs, or CoC, NAPBC, etc.) may prohibit an applicant from serving on RO-HAC. RO-HAC members are allowed to participate in their institution's preparation for obtaining accreditation.

Requirements for active participation in RO-HAC:

  • Orientation meeting/conference call with selected RO-HAC members and Clarity PSO.
  • Members will sign additional business associate contracts with Clarity PSO so that they may see identifiable information.

Responsibilities:

  • A monthly one-hour conference call every.
  • Additional conference calls/meeting(s) as necessary.
  • An annual one-day, in-person meeting. 
  • Review of incident reports and aggregate data quarterly and as needed.
  • Use communication platform in compliance with Patient Safety Act. 
  • Current members estimate that they spend on average five hours per month on RO-HAC related activities, with some months requiring more time.

Compensation:

  • Members receive an annual honorarium for their participation on RO-HAC.
  • In the event that detailed root-cause analysis is necessary and been approved by ASTRO, members will be compensated.

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