Thank you for your interest in becoming an APEx Surveyor. ASTRO is currently only seeking radiation oncologists who would like to become an APEx Surveyor. Please review the information on this page before beginning your application. Once you are ready, scroll to the bottom of the page and click Surveyor Portal to begin.
Number of APEx Facility Visits: I have done five APEx facility visits so far. Two of those have been in the virtual format after the COVID-19 pandemic.
When was your first facility visit? My first facility visit was in January 2019 to a large practice in the mid-west. I did my survey with Jean Wright, MD.
Why are you an APEx Surveyor?
I am an APEx Surveyor because I truly believe APEx advances the quality and safety of patient care in today’s complex practice, given the often changing technology in radiation planning and delivery. I have realized being an active APEx Surveyor serves a dual role. In addition to critically and objectively evaluating whether a Radiation Oncology Practice (ROP) conforms to APEx Standards, I often leave the survey with something learnt from the process. Engaging in interviews with physicians, physicists and other team members from all over the United States gives me a different perspective on many aspects of radiation oncology processes. I often try to implement some of what I have learnt in my own practice that can potentially lead to more optimized solutions. This process is both intellectually engaging and fruitful from a continuous quality improvement perspective. I find this to be one of the biggest benefits to be an active APEx Surveyor and strongly value my association with APEx and its overall goals.
In order to be an ASTRO APEx Surveyor, one must satisfy all of the following:
ASTRO also expects its surveyors to comply with all aspects of the Surveyor Agreement Business Associate's Agreement and all APEx Accreditation Procedures, including but not limited to the following information.
Surveyors are expected to have computer skills sufficient to allow them to collect data using current technologies and be able to complete survey forms in a timely manner at the facility. ASTRO will assign surveyors based on their familiarity with the facility’s EHR and treatment planning systems.
Surveyors are expected to exercise professional conduct and use appropriate communication in accordance with APEx Surveyor procedures before and during the survey interview and with facility staff. Surveyors serve as data collectors for ASTRO; final decisions will be made by committee as described below.
Before accepting a facility visit assignment, the surveyor must consider his or her ability to act impartially in reviewing the facility and whether such impartiality could be impaired by any financial interest, personal relationship, commercial relationship or interest of the surveyor’s employer. Surveyors must actively engage in the identification, disclosure and resolution of any conflicts of interests which arise. To this end, surveyors are expected to:
ASTRO expects a surveyor to abide by all surveyor-related policies and procedures, including but not limited to ASTRO’s travel policy, which requires surveyors to submit expense reimbursement forms within 14 days of a survey, and to provide ASTRO with conflict of interest information on an annual basis and as it changes.
All current (or potential) APEx Surveyors must agree to all of the following to continue as (or become) a surveyor.