On-site Services

* Please note: the hours of operation and locations below are subject to change. Please check back for the most up-to-date details.

Convention Center Address

Walter E. Washington Convention Center
801 Allen Y. Lew Place NW,
Washington, DC 20001
Convention Center Website

All activities take place at Walter E. Washington Convention Center unless otherwise stated. All information is subject to change.

ASTRO PAC

Off West Salon, Street Level

ASTRO’s political action committee (PAC) pod allows members to get information on ASTRO’s advocacy and political giving, contribute on site and charge their electronic devices. ASTRO PAC provides ASTRO with the opportunity to more fully participate in the political process and ensure our members’ voices are being heard by key policymakers on Capitol Hill. Stop by the ASTRO PAC pod to receive the most recent legislative updates. For more information, please email Courtney Williams or visit the ASTRO PAC website.

ASTRO Private Interview Rooms

Private interview rooms are available for rent. These rooms are ideal if you have multiple interviews to conduct or prefer to interview applicants in a private setting. A limited number of private interview rooms are available for three-hour periods. For more information, email Todd Karstaedt. On site, stop by the ASTRO Resource Center located in East Salon A/B to check availability.

ASTRO Resource Center

East Salon A/B, Street Level

ASTRO representatives will be available to answer questions about the Annual Meeting, ASTRO membership, continuing education, MOC requirements, session and meeting evaluations and provide information on any of ASTRO’s products and services. They can also offer assistance with the Annual Meeting Portal.

Business Center

Off Grand Lobby, Street Level

The FedEx Office at the Walter E. Washington Convention Center is the exclusive business center services provider and is located in the Grand Lobby adjacent to the information desk. The FedEx Office Print and Ship Center offers you everything you need to meet your convention exhibiting needs — from packing and shipping to signs, banners, office supplies, copying and printing services. Online ordering is available. To contact the business center, please call 202-451-2698.

Faculty/VIP Office

Room 101, Street Level

Faculty members and VIPs should check in at the Faculty/VIP Office to pick up registration materials and receive last-minute updates and program changes. The Faculty/VIP Office is conveniently located next to the Speaker Ready Room. Faculty and VIPs are welcome in the Faculty/VIP Office throughout the meeting.

Faculty and VIPs include:

• Educational session chairs and speakers
• Panel moderators and speakers
• Scientific program moderators and discussants
• Presidential Symposium speakers
• Keynote speakers and introducers
• International symposium speakers
• 2024 ASTRO Fellows
• 2024 ASTRO Gold Medalists

Note: Presenters of abstracts, including poster presenters, are not classified as faculty and should follow attendee registration instructions.

First Aid

Exhibit Hall A, Lower Level

In an emergency, please dial 202-249-4111 to contact First Aid or extension 4111 from a house phone, or go to ASTRO Registration, located in West Salon, and have a staff person contact security.

Lost and Found

ASTRO Resource Center, Street Level

To report a missing item, to check if an item has been turned in to security or to turn in a lost item, stop by the ASTRO Resource Center located off the East Salon A/B.

Luggage/Coat Check

Off West Salon, Street Level

Luggage and coat check will be available at Walter E. Washington Convention Center in off West Salon on Street Level for $5 per item.

Meditation Room

Room 208 B, Level 2

A meditation room will be set up for those that need a place of prayer and contemplation.

News Briefing and Press Office

Rooms 103A and 103B, Street Level

Registered media professionals are provided with press materials and access to cover ASTRO’s 2024 Annual Meeting. ASTRO news briefings will highlight abstracts presented at the Annual Meeting and topical issues that impact cancer care. For more information about ASTRO’s press program, news briefings and press policies, email ASTRO Press or visit the Annual Meeting press kit website.

Nursing Lounge

East Salon F, Street Level

There will be a dedicated ASTRO Nursing Lounge available at the Walter E. Washington Convention Center for those needing to pump, nurse or have quiet time with their baby. The room will have a privacy lock on the door, comfortable seating, power outlets and other amenities. Access to the Mother’s Lounge will be available Saturday through Wednesday on a first-come, first-served basis. If you have questions during the meeting, please stop by the ASTRO Resource Center located in East Salon A/B, Street Level of the Walter E. Washington Convention Center.

ROI Booth

East Salon A/B, Street Level

Visit the Radiation Oncology Institute (ROI) booth off of Hall D Lobby, to hear about the ROI and its research programs, to view the names of the generous donors to the ROI and to learn about the impact of giving to the ROI. Opportunities to meet ROI researchers, members of the ROI Board of Trustees and others who support the ROI will be available at the booth. Stop by to learn how you can support research that improves outcomes for patients and enhances the radiation oncology field.

Shuttle Service, Transportation and Parking

View information regarding Annual Meeting transportation.

Speaker Ready Room

Room 102, Street Level

Faculty members and abstract presenters should upload their PowerPoint presentations in advance of their sessions through the online Speaker Center by Friday, September 27 at 12:00 p.m. Eastern time. To ensure presentations have been properly uploaded, faculty members and abstract presenters MUST check in at the Speaker Ready Room upon arrival to Walter E. Washington Convention Center to review their presentation and make any last-minute edits. Presentations received less than 24 hours prior to presentation are at the risk of having AV difficulties that are outside of our control.