Family-Friendly Services

ASTRO welcomes caregivers and working parents along with their children to the Annual Meeting. We have compiled the following resources and information to assist with your family's plans.

Child Care Stipend

New this year, ASTRO Members-in-Training and members in their first year of practice who are presenting or speaking (oral presenter, invited faculty, moderator, panelist, discussant, poster presenter) at the Annual Meeting and are bringing a child(ren) to the meeting may apply for a child care stipend. A limited number of stipends are available on a first-come, first-served basis to eligible members.

Learn more about eligibility requirements and view the Child Care Stipend Application.

Child Care Resources in Washington, DC

If you are traveling with your children and are in need of child care during the day or evening, the following off-site child care providers are available for in-room babysitting. Please contact the provider directly to make your reservation.

Kiddie Keepers

  • Rates start at $25/hour with a three-hour minimum and 24-hour cancellation policy.
  • All Kiddie Keepers' caregivers have years of experience working with children (many are teachers). They are vetted by Kiddie Keepers and have full background checks.
  • All infants under the age of 12 months are assigned a baby specialist. This is a caregiver who has either raised children of her own or who has significant experience caring for infants.
  • You can make your reservation directly by calling 678-791-3441 or by filling out our Parent Registration Form.

White House Nannies

  • Inclusive rates start at $45/hour with a four-hour minimum. The inclusive rate covers caregiver’s wages, all payroll taxes, liability, and workers compensation and agency fees.
  • All White House Nannies are rigorously screened, reference checked, and extensively interviewed; have at least three years of professional child care experience; have passed a written child care assessment test; are CPR and First Aid certified; have passed strict background checks that include criminal background investigation, sex offender registry check, social security verification and driving record check.
  • To make a reservation, complete a short form on their website, call 301-655-8240 or email directly

Resources at Hotels

Most official ASTRO hotels offer complimentary cribs which are subject to availability. Please be sure to select the “crib” preference option when securing your reservation online. To confirm availability, please email ASTRO Housing Center and be sure to provide your reservation ID. Our dedicated housing team will be happy to confirm requests directly with official ASTRO hotels to ensure a smooth hotel stay for you and your family. In addition to cribs, the majority of hotels in the ASTRO room block have in-room refrigerators.

For a complete list of official ASTRO hotels that offer cribs and in-room refrigerators, please view the ASTRO 2024 hotel map. 

Other Resources


This resource is provided solely as information for the convenience of ASTRO Annual Meeting attendees and is based on information made publicly available on the internet. ASTRO does not endorse or recommend any specific child care provider or individual person, including any listed herein. ASTRO has not conducted any inspection of the child care providers listed and does not guarantee nor warranty, either express or implied, the accuracy, completeness, suitability or reliability of any child care providers or information associated therewith. ASTRO expressly disclaims any and all responsibility for any current or future problems that may arise with regard to child care. All ASTRO Annual Meeting attendees are encouraged to exercise their own good judgment when evaluating a child care provider.

At the Meeting

Because of the nature of the programs and forums, no one under the age of 18 will be admitted to any official ASTRO function without first being registered by their parent or guardian. Children and caregivers will need to be registered at the on-site registration counter at the Walter E. Washington Convention Center. All attendees must adhere to the Annual Meeting Attendee Policies.

Strollers, baby carriers or similar devices are permitted in meeting rooms and the Exhibit Hall (during regular Exhibit Hall show hours only) as long as they do not block aisles or emergency exits. Parents/guardians who bring children into meeting sessions, the Poster Hall (during regular Poster Hall hours only) or Exhibit Hall, or any other meeting functions or areas are asked to help maintain a professional, disturbance-free environment. Children must be supervised at all times.

Nursing Lounge

A Nursing Lounge will be available in Salon F on the street level of the Walter E. Washington Convention Center. The Nursing Lounge provides a dedicated space with three private nursing rooms and a refrigerator. 

Meditation Room

In need of a quiet place to meditate or pray? A Meditation Room will be available at the Walter E. Washington Convention Center in Room 208 B on the second level.

American Society for Radiation Oncology
251 18th Street South, 8th Floor
Arlington, VA 22202
Telephone: 703-502-1550


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