| December 2023 | |
| December 5 | 50% of Booth Fees Due |
| April 2024 | |
| April 12 | Exhibitor Create-a-Block and Manage-a-Block Housing Opens |
| April 30 | Exhibitor Resource Center Platform Opens |
| May 2024 | |
| May 7 | 100% of Booth Fees Due |
| July 2024 | |
| July 26 | Deadline to Update Exhibitor Listing Information for Printed Exhibitor Directory |
| August 2024 | |
| August 9 | Exhibitor Rooming List Due at 5:00 p.m. Eastern Time |
| August 23 | Discount Deadline for Booth Cleaning Services |
| August 26 | After-Hours Access Form and Addendum Due Booth Renderings Due (Booths 400 square feet and larger) Exhibitor Reveals Form Due Giveaways Form Due – Mandatory On-site Contact Form Due – Mandatory Rigging Renderings Due (Booths 400 square feet and larger) |
| August 26 | Notification of Intent to Use EAC/Non-official Contractor Form Due Certificate of Insurance for EACs Due |
| August 26 | Discount Deadline for GES Orders |
| August 30 | Discount Deadline for AV/Computer Rental Discount Deadline for Lead Retrieval |
| September 2024 | |
| September 5 | Last Day to Make Changes to Exhibitor Rooming List via the ASTRO Housing Center |
| September 7 | Discount Deadline for Internet/Telephone |
| September 11 | Exhibitors to Contact Hotels Directly for Rooming List Changes and Cancellations |
| September 20 | Discount Deadline for Booth Security |
| September 28 | ALL Booths must be set by 8:00 p.m. |
| September 29 | On-site Booth Sales Start |
| October 2024 | |
| October 1 | Move Out Begins at 5:00 p.m. |
| October 2 | All Freight must be Packed and Ready to Ship by 12:00 p.m. |
