Join the fun, recharge your batteries and gather with colleagues as you step into the game zone and enjoy a break from your day! Need a brain break? Want to crush your colleagues in a spirited game of shuffleboard? Located in the back of the Exhibit Hall in Hall A, the ASTRO Game Zone is a place for attendees and exhibitors to take a break from their day and have a little fun. A variety of activities and games will be available in this area, don’t miss out on the fun!
Specifications: Contact the Corporate Relations Department
Deadline: July 30, 2024
Three issues will be published during the meeting on Sunday, Monday and Tuesday, October 1, 2 and 3. These oversized, full-color publications are distributed on site to attendees of the Annual Meeting. These newspapers include day-by-day schedules, meeting highlights and important ASTRO and radiation oncology news.
Links to PDFs of each edition with ads hyperlinked to the website of your choice are also sent to the entire ASTRO membership and all meeting attendees each morning (digital distribution averaging 14,000 to 17,000). The electronic PDFs have an average open rate of 42% and are also posted on ASTRO’s website, giving you even more ad visibility during and after the Annual Meeting
| DISPLAY OPPORTUNITY | One Edition* | Two Editions | Three Editions |
|---|---|---|---|
| Inside Front Cover | $8,000 | $12,000 | $15,000 |
| Inside Back Cover | $8,000 | $12,000 | $15,000 |
| Center Spread, No Insert | $12,000 | $18,000 | $24,000 |
| Outside Back Cover | $12,000 | $20,000 | $37,000 |
| Full Page | $4,000 | $7,000 | $8,500 |
| Half Page | $3,000 | $5,000 | $6,000 |
*(Sunday, Monday or Tuesday)
Insertion orders due July 26, 2024.
To learn more about the advertising opportunities for these popular meeting publications, contact the Corporate Relations team.
Back by popular demand! Include your ad on the back cover of the full color City Guide Insert. This printed insert is a four- to eight-page tear-away booklet inserted into the center of the Sunday edition of the printed Daily News, which is distributed on site in the convention center. Content will showcase all there is to see and do in Washington, DC, including:
Location: Main Lobby, Level 2, two locations
Specifications: 384x1664 pixels
Accepts PNG, JPG, MOV or MP4 file format
Deadline: August 19, 2024
New sponsor opportunity for the 2024 Annual Meeting in Washington, DC! Raise your profile with Early Career radiation oncologists and physicists by sponsoring the Early Career and Mentoring Lounge. ASTRO has carved out a unique space for the Early Career meeting attendees to gather and network from Saturday to Wednesday. The Lounge will be home to the popular Speed Mentoring Sessions which will be held on Sunday, Monday and Tuesday this year and additional programming is being planned to take place in the Lounge to make it a “happening” place for Early Career meeting attendees. Sponsorship includes recognition in the Early Career and Mentoring Lounge.
Choose from one of the following locations:
Specifications: Contact the Corporate Relations Department
Deadline: July 30, 2024
Exhibitors will have the opportunity to co-host the Exhibit Hall Networking Reception and choose from custom food and bar packages. Co-hosts will be recognized on the website, in the Exhibitor Directory and on a menu card distributed to attendees as they enter the Exhibit Hall. For more information or to secure your package, contact John Barrett at [email protected].
These "street signs" located in two key locations in the Exhibit Hall will direct attendees to points of interest throughout the Exhibit Hall. Each street sign includes two 24” x 24” cubes containing a total of eight graphic opportunities. The same or different artwork files can be provided for each square face.
Specifications: Contact the Corporate Relations Department
Deadline: July 30, 2024
Be one of four clickable email advertisements that go directly to ASTRO annual meeting registrants’ inboxes in the weeks leading up to the 2024 Annual Meeting. Choose from one of two dates available:
September 13, 2024
September 20, 2024
Ad artwork and links are due two weeks prior to the email send date.
Any attendee who cares to linger at one of the 10 strategically placed high-boys won't miss your messaging conveniently located on each tabletop located in the main cross aisle of the Exhibit Hall.
Place your clickable advertisement on every hotel confirmation email sent to attendees that book their housing through ASTRO, an estimated 5,000 emails.
Specs: 300x250 .jpg file. Please include url for ad to link to.
Deadline: April 12, 2024
Take advantage of ASTRO's eagerly anticipated premeeting mailer sent to over 3,000 attendees by including your own insert just before the Annual Meeting. If that isn't enough, this also includes an international attendee-specific email advertisement going to nearly 1,000 emails with an impressive 70% open rate.
Location: Concourse
Specifications: Contact the Corporate Relations Department
Deadline: July 30, 2024
Place your clickable advertisement on every registration confirmation email sent to attendees that register for the 2024 ASTRO Annual Meeting, an estimated 5,600 emails.
Specs: 728x90 .jpg or .png file. Please include url for ad to link to.
Deadline: May 16, 2024
The ASTRO Showcase Registration Bag will reach approximately 5,000 attendees during registration and badge pickup. This is an excellent opportunity to put your message in front of your customers and prospects as they begin their Annual Meeting experience in Washington, DC. If you are showcasing a new product or service, hosting an Industry-Expert Theater or simply want to highlight your booth, the ASTRO Showcase Registration Bag is a great way to bring attention to your company's presence at the meeting.
Download the application and contract or contact ASTRO Exhibits Management for more information. Inserts due to advance warehouse on September 11, 2024.
Increase your exposure by utilizing all four sides of this attractive lightbox in the main concourse.
Specifications: Size: 86.25" x 23.46875"
Sizing is per panel.
Deadline: July 30, 2024
Double-sided hanging banners are prominently displayed along the session
room concourse.
Specifications: Contact the Corporate Relations Department
Deadline: July 30, 2024
Location: In between Concourse Hall A and B
