Promotional Opportunities

Build interest in your brand with promotional and advertising opportunities that encourage attendees to visit your booth. Stand out from the crowd with these powerful traffic drivers and secure one of the many opportunities at ASTRO to build brand recognition.

For the most up-to-date specifications and descriptions, select the promotional opportunities below, or use the side navigation to view sponsorship opportunities. Find out more about year-round digital advertising.

Aisle Signs

Ten Hanging Signs for $8,000

Ten highly-visible directional signage featured in Exhibit Halls – Easily visible sign measures 4’ x 8’

Specifications: Display area: 48" wide x 24" high
Deadline: August 18, 2023

MyASTROApp and Annual Meeting Portal

$8,000 Per Sponsor

computer and phone

The Annual Meeting Portal launches at the same time Annual Meeting registration opens. The Annual Meeting Portal and MyASTROapp enable attendees to search sessions, abstracts and exhibitors. Rotating ads are featured on both platforms, providing your company a great opportunity to reach attendees in advance of the meeting as well as throughout the meeting. Each display links to the website of your company’s choice and will include post-meeting analytic data.

Ad specifications: Desktop - 320px x 1,200px; Mobile - 1,200px x 200px

Please include url for ad to link to.

ASTRO Show Daily News

Three issues will be published during the meeting on Sunday, Monday and Tuesday, October 1, 2, and 3. These oversized, full-color publications are distributed on site to attendees of the Annual Meeting. These newspapers include day-by-day schedules, meeting highlights and important ASTRO and radiation oncology news.

Links to PDFs of each edition with ads hyperlinked to the website of your choice are also sent to the entire ASTRO membership and all meeting attendees each morning (digital distribution averaging 14,000 to 17,000). The electronic PDFs have an average open rate of 42% and are also posted on ASTRO’s website, giving you even more ad visibility during and after the Annual Meeting


DISPLAY OPPORTUNITY One Edition* Two Editions Three Editions
Inside Front Cover $8,000 $12,000 $18,000
Inside Back Cover  $8,000 $12,000 $18,000
Center Spread, No Insert  $12,000  $18,000 $27,000
Outside Back Cover  $12,000  $20,000 $30,000
Full Page $4,000 $7,000 $10,500
3/4 Page $3,500 $6,000 $9,000
Half Page $3,000 $5,000 $7,500

*(Sunday, Monday or Tuesday)

Insertion orders due August 4, 2023.

To learn more about the advertising opportunities for these popular meeting publications, contact the Corporate Relations team.

ASTRO Annual Meeting Digital Daily News

Premium ASTROgram - $3,750 - Corporate Members | $4,250 - Non-Members

Reach the many attendees at ASTRO’s Annual Meeting by advertising in the ASTRO Annual Meeting Digital Daily News. This email newsletter, sent each morning of the Annual Meeting (Sunday - Wednesday, with a wrap-up Thursday), is a must-read for attendees. The Daily News includes information on the day’s events, brief recaps of the previous day’s events and expert commentary on research from the meeting. The Daily News is sent to all Annual Meeting attendees, including on-site registrants, and all ASTRO members. Two ad locations available per email. For more information, contact ASTRO’s Corporate Relations team.

Convention Center Displays

Branding Cubes - $12,000

Placed in high-traffic areas, your logo and messaging are sure to be seen by thousands of attendees on these stacking display cubes located in the Convention Center. With multiple panels (four per cube x three cubes), the messaging can repeat, or be different on every surface.

Specifications: Each cube is 36" x 36". Three cubes will be stacked on each other for a total height of 9' for maximum impact.
Deadline: August 18, 2023

Two-Sided Backlit Sign - $12,000

Annual Meeting Backlit sign

Enhance your company's exposure with a premium backlit sign to highlight your company's display in the main concourse.

Specifications: Size: 25.1875" x 77.125"
Deadline: August 18, 2023

Round Lightbox - Four Panel - $15,000

Increase your exposure by utilizing all four sides of this attractive lightbox in the main concourse.

Specifications: Size: 86.25" x 23.46875"
Sizing is per panel
Deadline: August 18, 2023

Choose one of the following opportunities in the Convention Center Lobby - $15,000

Escalator Cling

2 Runs of escalator glass clings, Double-sided
Located on Level 1 outside of Hall C

Specifications: Contact the Corporate Relations Department
Deadline: August 18, 2023

Escalator Runner

2 Runners in between escalators
Located on Level 1 outside of Hall D/E entrance leading up to Ballroom 20

Specifications: Contact the Corporate Relations Department
Deadline: August 18, 2023

Wall Graphics - $12,000 - SOLD

Location 1:  Level 1 - Outside D/E Entrance
Location 2:  Level 1 - Outside E/F Entrance

Specifications: Contact the Corporate Relations Department
Deadline: August 18, 2023

Hanging Circle Banner - $15,000 - SOLD

Locations: Level 1 - Outside Halls E-H (Double-sided)
Specifications: Contact the Corporate Relations Department
Deadline: August 18, 2023

Column Wraps
Choose one of the following options:

Option A:

Clings on curved end caps of columns - quantity 2 per column

Option B:

Clings on vertical flat panels on columns - quantity 4 per column, 2 on each side

Option C:

Full banner wrap

Contact the Corporate Relations Department
Deadline: August 18, 2023

Starbucks Wall Banner - $12,000 - SOLD

Banner is located above wall of Starbucks location on Level 1 in Hall C2

Specifications: Contact the Corporate Relations Department
Deadline: August 18, 2023

Double-Sided Session Room Beams - $12,000

Locations: 1-6 (Level 2)
Specifications: Contact the Corporate Relations Department
Deadline: August 18, 2023

Circle Graphics - $12,000

Location: Level 2

Specifications: Contact the Corporate Relations Department
Deadline: August 18, 2023

Early Career and Mentoring Lounge

$10,000 for sole sponsor/advertiser

New Sponsor Opportunity for the 2023 Annual Meeting in San Diego!  If you’re looking to raise your profile amongst the over 2,000 ASTRO Early Career members, this may be the perfect sponsorship/advertising opportunity for your company.  ASTRO is carving out a unique space for the Early Career members to gather, network and mentor with fellow members from Saturday to Wednesday. Sponsorship includes recognition in the Early Career and Mentoring Lounge.  

Exhibit Hall Networking Reception

Exhibitors will have the opportunity to co-host the Exhibit Hall Networking Reception and choose from custom food and bar packages. Co-hosts will be recognized on the website, in the Exhibitor Directory and on a menu card distributed to attendees as they enter the Exhibit Hall. For more information or to secure your package, contact John Barrett at

Exhibit Hall Street Signs

$8,000 for one location, $14,000 for two locations

street sign

These "street signs" located in two key locations in the Exhibit Hall will direct attendees to points of interest throughout the Exhibit Hall. Each street sign includes two 24” x 24” cubes containing a total of eight graphic opportunities. The same or different artwork files can be provided for each square face.

Specifications: Contact the Corporate Relations Department
Deadline: August 18, 2023

Exhibitor Ad Email


Be one of four clickable email advertisements that go directly to ASTRO annual meeting registrants’ inboxes in the weeks leading up to the 2023 Annual Meeting. Choose from one of three dates available:

September 8, 2023 - email subject: Exhibit Hall
September 15, 2023 - email subject: Posters
September 22, 2023 - email subject: Dynamic Engagement

Ads are due two weeks prior to the email send date.

Exhibitor Directory
Display Opportunity Cost
Inside Front Cover $10,000 
Inside Back Cover  $10,000 
Outside Back Cover  $12,000 
Tab 1 - Exhibitor Listing by Name $8,000
Tab 2 -Exhibitor Listing by Product $8,000
Tab 3 - Industry-Expert Theater $8,000
Full Page $5,000
Half Page  $2,500
  • Full page ads: 6.25 x 9 inches, with minimum .25 inch for bleed
  • Half page, non-bleed ads: 5.25  x 3.85 h
  • Half page, bleed ads: 6.25  x 3.85 h, with minimum .25 inch for bleed
  • Covers: 6.25 x 9 inches with minimum .25 inch for bleed
  • Tabs: 6.25 x 9 inches with minimum .25 inch for bleed

Deadline: July 12, 2023

Gaslamp Entertainment District Banners

$35,000 for 1 sponsor (90 Banners)

Display your company’s logo on 90 colorful ASTRO welcome banners prominently located throughout the Gaslamp Quarter. This area will provide unparalleled visibility for your company as the area has high foot traffic and is located throughout the routes to reach the San Diego Convention Center. Don’t miss out on this special opportunity.

Specifications: Contact the Corporate Relations Department

Deadline: April 3, 2023

Gaslamp Entertainment District Bus Stop Kiosks

$30,000 for 13 Kiosks

Don’t miss this first time offering! Take advantage of these highly visible advertising opportunities around the San Diego Convention Center and Gaslamp District. Meeting attendees will see your messaging, displayed on 13 kiosks, as they make their way to the meeting or to their hotel.

Specifications: Contact the Corporate Relations Department

Deadline: April 3, 2023

Hotel Confirmation Advertisement


Place your clickable advertisement on every hotel confirmation email sent to attendees that book their housing through ASTRO, an estimated 5,000 emails.

Specs: 300x250

Hotel Key Card

$30,000 - SOLD

Hotel Key Card

Customized hotel room keys are distributed to attendees staying in an ASTRO-designated hotel. Sponsor will have the opportunity to work with ASTRO to personalize the key card design.

Contact the Corporate Relations team for more information.
Deadline: July 31, 2023

Poster Viewing Area


All poster presentations at ASTRO are now digital. Abstracts selected for this category, which typically number close to 2,000, will be displayed on 42” touch screen monitors. Posters will still be grouped by disease site, and all presenters will have a scheduled time to discuss their poster, so we anticipate a large volume of traffic in this area during presentation times. Sponsors will have an opportunity to brand this unique area. Sponsors receive the following:

  • Floor Decal
  • 2 – Ad Areas above Sofas
  • 4 – Cocktail Clings
  • 4 – High-top Table Clings

Deadline: August 18, 2023

Product Showcase

$3,500 Per Product for First Product
$2,000 Per Product for Each Additional Product

Product Showcase

We are excited to once again offer the Product Showcase at ASTRO 2023. Attendees are always looking for new and exciting products and services in the radiation oncology industry. The Product Showcase provides a unique platform to promote your company’s products, maximize sales interest and generate more traffic to your booth. The Product Showcase is prominently featured in the Conference Planner and the MyASTROApp - the official meeting app. On site, the Product Showcase will be featured on a highly visible, electronic billboard near an entrance of the Exhibit Hall.

View the application for more information.

Print: June 20, 2023
Show Daily News: June 20, 2023
Digital: July 5, 2023


$20,000 - SOLD

ASTRO provides attendees with a pocket-sized, foldout meeting guide that contains an easy-to-read meeting schedule, guide and map. Sponsor will have the opportunity to work with ASTRO for premium recognition placement on the guide.


  • Unfolded/finished size: 26"x 19"
  • Folds to 4.33"(w) x 9.5"(h)
  • Size 4.33"(w) x 9.5"(h) add ¼" bleed on all sides
Showcase Registration Bag

Lead Sponsor - $20,000  - SOLD |  Bag Insert - $5,000

The ASTRO Showcase Registration Bag will reach approximately 5,000 attendees during registration and badge pick-up. This is an excellent opportunity to put your message in front of your customers and prospects as they begin their Annual Meeting experience in San Diego. If you are showcasing a new product or service, hosting an Industry-Expert Theater or simply want to highlight your booth, the ASTRO Showcase Registration Bag is a great way to bring attention to your company's presence at the meeting.

Download the application and contract or contact ASTRO Exhibits Management for more information. Inserts due to advance warehouse: August 25, 2023

Shuttle Bus Display

$15,000 - SOLD

Shuttle Bus

Your custom artwork will be on display on four official shuttle buses providing continuous service from Saturday through Wednesday.

Enjoy maximum exposure to attendees of the Annual Meeting who will be able to see the buses at the convention center and throughout the city.

Specifications: Contact the Corporate Relations Department

Deadline: August 14, 2023

Sunrise Yoga

From Sunday to Tuesday, sunrise yoga classes will be offered at no cost to meeting attendees at the Hilton San Diego Bayfront. Your company will be recognized as a sponsor of the event, as well as in most printed/digital materials surrounding the 2023 Annual Meeting. Attendance will be capped to the first fifty attendees each day. Please reach out to the corporate relations team if your company would like to sponsor this unique opportunity.


$10,000 - SOLD

Attendees will enjoy free wireless internet throughout the convention center. Your corporate display will appear on the wireless landing page and any relevant signage.

Specifications: Contact the Corporate Relations Department

Deadline: TBD

American Society for Radiation Oncology
251 18th Street South, 8th Floor
Arlington, VA 22202
Telephone: 703-502-1550


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