Build interest in your brand with promotional and advertising opportunities that encourage attendees to visit your booth. Stand out from the crowd with these powerful traffic drivers and secure one of the many opportunities at ASTRO to build brand recognition.
For the most up-to-date specifications and descriptions, select the promotional opportunities below, or use the side navigation to view sponsorship opportunities. Find out more about year-round digital advertising.
Aisle Signs
Ten Hanging Signs for $8,000
Ten highly-visible directional signage featured in Exhibit Halls – Easily visible sign measures 4’ x 8’
Specifications: Display area: 48" wide x 24" high
Deadline: August 18, 2023
MyASTROApp and Conference Planner
$8,000 Per Sponsor
The Conference Planner launches at the same time Annual Meeting registration opens. The Conference Planner and MyASTROapp enable attendees to search sessions, abstracts and exhibitors. Rotating ads are featured on both platforms, providing your company a great opportunity to reach attendees in advance of the meeting as well as throughout the meeting. Each display links to the website of your company’s choice and will include post-meeting analytic data.
Ad specifications: TBD
Deadline: TBD
Please include url for ad to link to.
ASTRO Show Daily News
Three issues will be published during the meeting on Sunday, Monday and Tuesday, October 1, 2, and 3. These oversized, full-color publications are distributed on site to attendees of the Annual Meeting. These newspapers include day-by-day schedules, meeting highlights and important ASTRO and radiation oncology news.
Links to PDFs of each edition with ads hyperlinked to the website of your choice are also sent to the entire ASTRO membership and all meeting attendees each morning (digital distribution averaging 14,000 to 17,000). The electronic PDFs have an average open rate of 42% and are also posted on ASTRO’s website, giving you even more ad visibility during and after the Annual Meeting
Pricing
| DISPLAY OPPORTUNITY |
One Edition* |
Two Editions |
Three Editions |
| Inside Front Cover |
$8,000 |
$12,000 |
$18,000 |
| Inside Back Cover |
$8,000 |
$12,000 |
$18,000 |
| Center Spread, No Insert |
$12,000 |
$18,000 |
$27,000 |
| Outside Back Cover |
$12,000 |
$20,000 |
$30,000 |
| Full Page |
$4,000 |
$7,000 |
$10,500 |
| 3/4 Page |
$3,500 |
$6,000 |
$9,000 |
| Half Page |
$3,000 |
$5,000 |
$7,500 |
*(Sunday, Monday or Tuesday)
Insertion orders due August 4, 2023.
To learn more about the advertising opportunities for these popular meeting publications, contact the Corporate Relations team.
ASTRO Annual Meeting Digital Daily News
Premium ASTROgram - $3,750 - Corporate Members | $4,250 - Non-Members
Reach the many attendees at ASTRO’s Annual Meeting by advertising in the ASTRO Annual Meeting Digital Daily News. This email newsletter, sent each morning of the Annual Meeting (Sunday - Wednesday, with a wrap-up Thursday), is a must-read for attendees. The Daily News includes information on the day’s events, brief recaps of the previous day’s events and expert commentary on research from the meeting. The Daily News is sent to all Annual Meeting attendees, including on-site registrants, and all ASTRO members. Two ad locations available per email. For more information, contact ASTRO’s Corporate Relations team.
Convention Center Displays
Exhibit Hall Networking Reception
Exhibitors will have the opportunity to co-host the Exhibit Hall Networking Reception and choose from custom food and bar packages. Co-hosts will be recognized on the website, in the Exhibitor Directory and on a menu card distributed to attendees as they enter the Exhibit Hall. For more information or to secure your package, contact John Barrett at astroexhibits@spargoinc.com.
Exhibit Hall Street Signs
$8,000 for one location, $14,000 for two locations
These "street signs" located in two key locations in the Exhibit Hall will direct attendees to points of interest throughout the Exhibit Hall. Each street sign includes two 24” x 24” cubes containing a total of eight graphic opportunities. The same or different artwork files can be provided for each square face.
Specifications: Contact the Corporate Relations Department
Deadline: August 18, 2023
Exhibitor Directory
| Display Opportunity |
Cost |
| Inside Front Cover |
$10,000 |
| Inside Back Cover |
$10,000 |
| Outside Back Cover |
$12,000 |
| Tab 1 - Exhibitor Listing by Name |
$8,000 |
| Tab 2 -Exhibitor Listing by Product |
$8,000 |
| Tab 3 - Industry-Expert Theater |
$8,000 |
| Full Page |
$5,000 |
| Half Page |
$2,500 |
Specifications
- Full page ads: 6.25 x 9 inches, with minimum .25 inch for bleed
- Half page, non-bleed ads: 5.25 x 3.85 h
- Half page, bleed ads: 6.25 x 3.85 h, with minimum .25 inch for bleed
- Covers: 6.25 x 9 inches with minimum .25 inch for bleed
- Tabs: 6.25 x 9 inches with minimum .25 inch for bleed
Deadline: July 12, 2023
Gaslamp Entertainment District Banners
$35,000 for 1 sponsor (90 Banners)
Display your company’s logo on 90 colorful ASTRO welcome banners prominently located throughout the Gaslamp Quarter. This area will provide unparalleled visibility for your company as the area has high foot traffic and is located throughout the routes to reach the San Diego Convention Center. Don’t miss out on this special opportunity.
Specifications: Contact the Corporate Relations Department
Deadline: April 3, 2023
Gaslamp Entertainment District Bus Stop Kiosks
Hotel Key Card
$30,000 - SOLD
Customized hotel room keys are distributed to attendees staying in an ASTRO-designated hotel. Sponsor will have the opportunity to work with ASTRO to personalize the key card design.
Contact the Corporate Relations team for more information.
Deadline: July 31, 2023
Poster Viewing Area
$20,000
All poster presentations at ASTRO are now digital. Abstracts selected for this category, which typically number close to 2,000, will be displayed on 42” touch screen monitors. Posters will still be grouped by disease site, and all presenters will have a scheduled time to discuss their poster, so we anticipate a large volume of traffic in this area during presentation times. Sponsors will have an opportunity to brand this unique area. Sponsors receive the following:
- Floor Decal
- 2 – Ad Areas above Sofas
- 4 – Cocktail Clings
- 4 – High-top Table Clings
Deadline: August 18, 2023
Product Showcase
$3,500 Per Product for First Product
$2,000 Per Product for Each Additional Product
We are excited to once again offer the Product Showcase at ASTRO 2023. Attendees are always looking for new and exciting products and services in the radiation oncology industry. The Product Showcase provides a unique platform to promote your company’s products, maximize sales interest and generate more traffic to your booth. The Product Showcase is prominently featured in the Conference Planner and the MyASTROApp - the official meeting app. On site, the Product Showcase will be featured on a highly visible, electronic billboard near an entrance of the Exhibit Hall.
View the application for more information.
Deadlines:
Print: June 20, 2023
Show Daily News: June 20, 2023
Digital: July 5, 2023
Schedule-At-A-Glance
$20,000 - SOLD
ASTRO provides attendees with a pocket-sized, foldout meeting guide that contains an easy-to-read meeting schedule, guide and map. Sponsor will have the opportunity to work with ASTRO for premium recognition placement on the guide.
Specifications:
- Unfolded/finished size: 26"x 19"
- Folds to 4.33"(w) x 9.5"(h)
- Size 4.33"(w) x 9.5"(h) add ¼" bleed on all sides
Showcase Registration Bag
Lead Sponsor - $20,000 - SOLD | Bag Insert - $5,000
The ASTRO Showcase Registration Bag will reach approximately 5,000 attendees during registration and badge pick-up. This is an excellent opportunity to put your message in front of your customers and prospects as they begin their Annual Meeting experience in San Diego. If you are showcasing a new product or service, hosting an Industry-Expert Theater or simply want to highlight your booth, the ASTRO Showcase Registration Bag is a great way to bring attention to your company's presence at the meeting.
Download the application and contract or contact ASTRO Exhibits Management for more information. Inserts due to advance warehouse: August 25, 2023
Shuttle Bus Display
$15,000 - SOLD
Your custom artwork will be on display on four official shuttle buses providing continuous service from Saturday through Wednesday.
Enjoy maximum exposure to attendees of the Annual Meeting who will be able to see the buses at the convention center and throughout the city.
Specifications: Contact the Corporate Relations Department
Deadline: August 14, 2023
Wi-Fi
$10,000 - SOLD
Attendees will enjoy free wireless internet throughout the convention center. Your corporate display will appear on the wireless landing page and any relevant signage.
Specifications: Contact the Corporate Relations Department
Deadline: TBD