| October 2025 | |
| October 20 | Exhibitor Resource Center Open |
| January 2026 | |
| January 2 | Exhibitor Listing for Pocket Program Due |
| January 19 | Deadline to Notify ASTRO of EAC or Giveaway |
| January 19 | Preshow Attendee List Sent to Exhibitors that Purchased |
| January 23 | Audio/Visual Discount Deadline |
| January 28 | General Services Contractor Discount Deadline |
| February 2026 | |
| February 6 | Exhibitor Personnel and Sponsor Registration Deadline |
| February 19 | Tabletop Display Setup: 7:00 a.m. - 9:00 a.m. |
| February 19 | Exhibit Hall Opens: 10:30 a.m. |
| February 21 | Exhibitor Move-Out: 11:00 a.m. - 1:00 p.m. |
| April 2026 | |
| April 2026 | Postshow Electronic Survey Due |
