Each Exhibitor, whose exhibit space is paid in full, shall receive up to four complimentary Exhibitor Badges for every 10 foot by 10 foot of purchased booth space. Exhibitor shall register each of their Exhibitor Booth Personnel and badges will be issued in the registrant's name. Additional Exhibitor Badges are available for purchase at the below rates. No refunds will be issued for purchased Exhibitor Badges. Exhibitor Badges will not be issued until all financial obligations for contracted exhibit space, as well as any expo suite/private meeting room space, have been met.
Each Exhibitor must designate a person to act as the badge contact for the Exhibitor's company, hereinafter referred to as "Badge Contact." The Badge Contact is responsible for registering Exhibitor's Booth Personnel and the only person authorized to make changes or substitutions to the Exhibitor's Badges.
There is no fee to cancel or replace names to a registration within the Exhibitor's complimentary registration allotment.
For registrations that are over the Exhibitor's allotment, no refunds will be issued for Exhibitor's over allotment registrations.
Exhibitor Badge changes may be made online or by submitting changes in writing to the ASTRO Registration Center or fax at 703-574-8332.
Exhibitor Badges will only be available for pickup on site at Exhibitor Registration. During the registration process, the Badge Contact may elect to have each registered booth personnel pick up their own badge or the Badge Contact may pick up all badges by appointment.
The Badge Contact is the only staff person authorized to pick up another person's badge for the Exhibitor's company. ALL badge changes or substitutions must be made by the Badge Contact.
Each Exhibitor receives five complimentary Exhibit Hall passes that may be provided to preferred guests or health care professionals who are not full-time employees of the Exhibitor's company. This pass entitles the holder to complimentary admission to the ASTRO Exhibit Hall during show hours from 10:00 a.m. to 5:00 p.m. on Sunday, September 27, 2026, Monday, September 28, 2026, and Tuesday, September 29, 2026. This pass allows access to the Exhibit Hall during show hours only and does not include access to sessions or provide CME.
Please note that once all Exhibit Hall passes have been redeemed, Exhibitor's guests will be charged the following Exhibit Hall Only registration fees:
If, as the Badge Contact, you are registering on behalf of someone else, you acknowledge that you are registering individuals other than yourself and represent that you are authorized to complete their registration and agree to the terms, specifications and/or requirements in these (1) Exhibitor Registration Rules; (2) the 2026 Annual Meeting Exhibitor Rules, Regulations and Policies; (3) the Exhibit Booth/Expo Suite/Business Suite/Product Showcase Application and Contract; (4) Exhibitor Resource Center (5) Attendee Policies; (6) ASTRO's Event Code of Conduct, (7) ASTRO's Terms of Use and (8) ASTRO's Privacy Policy (collectively hereinafter referred to as "ASTRO Annual Meeting Policies or Policies"), on behalf of each person you register, and that the information you provide is accurate. In advance of registering any Exhibitor's Booth Personnel for the ASTRO Annual Meeting, the Badge Contact agrees to inform and provide Exhibitor's Booth Personnel with the ASTRO Annual Meeting Policies and to obtain their written agreement to the terms of these Policies. Further, the Exhibitor and Badge Contact will be solely liable for any damages that result from any information you provide, including the use of any Exhibitor Booth Personnel's contact information. The Badge Contact and Exhibitor agree to indemnify and hold harmless ASTRO, its officers, directors, employees, agents and affiliates from all liability, damages, judgments, and costs (including reasonable attorneys' fees) for any claims brought by or on behalf of any Exhibitor Booth Personnel or other third party arising from your conduct, misconduct, or negligence in completing this registration on another's behalf. In the event of any change to the ASTRO Annual Meeting Policies, the most up-to-date version will be controlling.
Exhibitor Representative is responsible for ensuring that all booth personnel and contractors working on behalf of the Exhibitor are aware of and adhere to the ASTRO Annual Meeting Policies, Exhibit Booth/Expo Suite/Business Suite/Product Showcase Application and Contract, applicable law, and conduct themselves in a professional manner consistent with these Policies and the ASTRO Event Code of Conduct. All Exhibitors are expected to contribute to an overall professional environment, and ASTRO reserves the right to make on-site judgments regarding conduct that detracts from the environment. Exhibitors and their vendors, contractors and agents must conduct themselves and wear attire consistent with the professional decorum of the meeting. Exhibitor Booth Personnel may not enter another Exhibitor's booth space without obtaining permission, nor should personnel block access to another booth.
Any matters not specifically covered by the Exhibitor Registration Rules, 2026 Annual Meeting Exhibitor Rules, Regulations and Policies, Attendee Policies or the ASTRO Annual Meeting Policies, hereinafter referred to collectively as the "Exhibitor Rules," shall be subject solely to the decision of ASTRO. ASTRO may, at any time, amend or add further rules and regulations to these existing Exhibitor Rules, and all amendments and/or additions made shall be binding on all Exhibitors equally along with the foregoing Exhibitor Rules.
