| July 2023 | |
| July 21 | Exhibitor Resource Center Open |
| October 2023 | |
| October 10 | Exhibitor Listing for Pocket Program Due |
| October 16 | Confirm Participation in Passport to Prizes Program |
| October 23 | Deadline to Notify ASTRO of EAC or Giveaway |
| October 27 | Preshow Attendee List Sent to Exhibitors that Purchased |
| November 2023 | |
| November 10 | Booth Furnishings and Shipment Discount Deadline |
| November 10 | A/V Discount Deadline |
| November 16 | Exhibitor Personnel and Sponsor Registration Deadline |
| November 29 | Exhibitor Move In: 6:00 p.m. - 8:00 p.m. |
| November 30 | Exhibit Hall Opens: 7:00 a.m. |
| December 2023 | |
| December 1 | Exhibitor Move Out: 3:00 p.m. - 5:00 p.m. |
| January 2024 | |
| January 2024 | Postshow Electronic Survey Due |
