| January 2023 | |
| January 5 | 50% of Booth Fees Due |
| March 2023 | |
| March 16 | Exhibitor Resource Center Opens |
| March 28 | Exhibitor Create-A-Block and Manage-A-Block Housing Opens |
| June 2023 | |
| June 9 | 100% of Booth Fees Due |
| June 30 | Deadline to Make Changes to Your Online Exhibitor Listing for Inclusion in the Printed Exhibitor Directory |
| July 2023 | |
| July 20 | Exhibitor Registration Opens |
| August 2023 | |
| August 3 | Priority Points Sent to Exhibitors to Review |
| August 11 | Exhibitor Rooming List Due at 5:00 p.m. Eastern Time |
| August 11 | Deadline to Submit Target Variance Request |
| August 21 | Booth Renderings Due (Booths 400 sq. ft. and larger)* |
| August 21 | Rigging Renderings Due (Booth 400 sq. ft. and larger)* |
| August 21 | On-site Contact Form Due – Mandatory* |
| August 21 | Giveaway Form Due – Mandatory* |
| August 21 | After-Hours Access Forms and Addendum Due |
| August 28 | Notification of Intent to Use EAC/Non-official Contractor Form Due* |
| August 28 | Certificate of Insurance for EACs Due* |
| August 28 | Discount Deadline for GES Orders |
| September 2023 | |
| September 1 | Discount Deadline for AV/Computer Rental |
| September 5 | 2023 Ambassadors Sent 2024 Appointments |
| September 6 | Discount Deadline for Lead Retrieval |
| September 7 | Last Day to Make Changes to Exhibitor Rooming List via the ASTRO Housing Center |
| September 10 | Deadline to Submit Internet/Telephone Order Form |
| September 13 | Begin to Contact Hotels Directly for Changes and Cancellations |
| September 15 | Deadline to Submit Catering Order Form |
| September 15 | 2024 Ambassador Booth Assignments Begin |
| September 22 | Deadline to Submit Affiliate Meeting/Event Request |
| September 30 | ALL Booths must be set by 8:00 p.m. |
| October 2023 | |
| October 1 | 2024 Onsite Exhibitor Booth Assignments Begin |
| October 3 | Move Out Begins at 5:00 p.m. |
| October 4 | All freight must be packed and ready to ship by 12:00 p.m. |
*These forms must be submitted via the online submission process through the Exhibitor Resource Center.
