Important Dates
Mark your calendar for the following dates and deadlines that you don't want to miss!
| January 2023 |
| January 5 |
50% of Booth Fees Due |
| March 2023 |
| March 16 |
Exhibitor Resource Center Opens |
| March 28 |
Exhibitor Create-A-Block and Manage-A-Block Housing Opens |
| June 2023 |
| June 9 |
100% of Booth Fees Due |
| June 30 |
Deadline to Make Changes to Your Online Exhibitor Listing for Inclusion in the Printed Exhibitor Directory |
| July 2023 |
| July 20 |
Exhibitor Registration Opens |
| August 2023 |
| August 3 |
Priority Points Sent to Exhibitors to Review |
| August 11 |
Exhibitor Rooming List Due at 5:00 p.m. Eastern Time |
| August 11 |
Deadline to Submit Target Variance Request |
| August 21 |
Booth Renderings Due (Booths 400 sq. ft. and larger)* |
| August 21 |
Rigging Renderings Due (Booth 400 sq. ft. and larger)* |
| August 21 |
On-site Contact Form Due – Mandatory* |
| August 21 |
Giveaway Form Due – Mandatory* |
| August 21 |
After-Hours Access Forms and Addendum Due |
| August 28 |
Notification of Intent to Use EAC/Non-official Contractor Form Due* |
| August 28 |
Certificate of Insurance for EACs Due* |
| August 28 |
Discount Deadline for GES Orders |
| September 2023 |
| September 1 |
Discount Deadline for AV/Computer Rental |
| September 5 |
2023 Ambassadors Sent 2024 Appointments |
| September 6 |
Discount Deadline for Lead Retrieval |
| September 7 |
Last Day to Make Changes to Exhibitor Rooming List via the ASTRO Housing Center |
| September 10 |
Deadline to Submit Internet/Telephone Order Form |
| September 13 |
Begin to Contact Hotels Directly for Changes and Cancellations |
| September 15 |
Deadline to Submit Catering Order Form |
| September 15 |
2024 Ambassador Booth Assignments Begin |
| September 22 |
Deadline to Submit Affiliate Meeting/Event Request |
| September 30 |
ALL Booths must be set by 8:00 p.m. |
| October 2023 |
| October 1 |
2024 Onsite Exhibitor Booth Assignments Begin |
| October 3 |
Move-out Begins at 5:00 p.m. |
| October 4 |
All freight must be packed and ready to ship by 12:00 p.m. |
*These forms must be submitted via the online submission process through the Exhibitor Resource Center.