Exhibitors may select to use Exhibitor Appointed Contractors (EACs) to provide various services for booth installation. An Exhibitor Appointed Contractor, hereinafter referred to as "EAC,” is a company selected by the Exhibitor other than the "general" or "official" service provider(s) listed in the Exhibitor Forms section of the Exhibitor Resource Center for the 2023 ASTRO Annual Meeting, hereinafter referred to as "Event." No EAC will be allowed to work in an Exhibitor's booth unless the EAC requirements are satisfied by August 28, 2023. Both the Exhibitor and Exhibitor's EACs agree to comply with all requirements and specifications established in the 2023 Annual Meeting Exhibitor Rules, Regulations and Policies; the 2023 Annual Meeting EAC Rules and Regulations; the Notice of Intent to use EAC Policies and Procedures; the Agreement and Rules and Regulations between GES and EAC; the Attendee Policies; and the Health and Safety Measures. Exhibitors should share this important information with and oversee compliance of all booth personnel and exhibitor appointed contractors in advance of the meeting to ensure all who are attending and/or working on behalf of the Exhibitor are aware of and comply with these rules, policies, procedures and health/safety protocols and guidelines.
Due to the necessity of coordinating all activities during move-in/move-out and for safety/security purposes, Exhibitors and their EACs must comply with the following ASTRO and GES requirements:
