| October 2023 | |
| October 20 | Exhibitor Resource Center Open |
| January 2024 | |
| January 19 | Exhibitor Listing for Pocket Program Due |
| January 29 | Deadline to Notify ASTRO of EAC or Giveaway |
| January 29 | Preshow Attendee List Sent to Exhibitors that Purchased |
| January 29 | Exhibitor Personnel and Sponsor Registration Deadline |
| February 2024 | |
| February 7 | Confirm Participation in Passport to Prizes Program |
| February 15 | A/V and Booth Furnishings Discount Deadline |
| February 28 | Exhibitor Move In: 6:00 p.m. - 8:00 p.m. |
| February 29 | Exhibit Hall Opens: 7:00 a.m. |
| March 2024 | |
| March 1 | Exhibitor Move Out: 3:00 p.m. - 5:00 p.m. |
| April 2024 | |
| April 2024 | Postshow Electronic Survey Due |
