Registration and Housing

Registration Information

Exhibitor and sponsor registration will be available at Registration, located in the Bonnet Creek West Foyer of the Signia by Hilton Orlando Bonnet Creek.

Registration Hours

Exhibitor Booth Personnel Registration

Exhibit booth personnel may register online through the 2027 Head and Neck Cancers Symposium exhibitor registration website, available November 19, 2026.

Exhibitor Booth Personnel Badges
Exhibitor booth personnel badges provide access to the exhibits area and sessions. Each exhibitor whose exhibit space is paid in full receives up to two (2) complimentary exhibitor badges for every purchased tabletop space. Exhibitors may attend sessions on a space-available basis. Please note that you are not eligible to receive continuing medical education (CME) credit. In order to receive CME, you must be a paid full conference registrant.

Badge Changes/Cancellation
Each exhibitor must designate one individual to serve as the Badge Contact for their company. The Badge Contact is responsible for registering exhibitor booth personnel and is the only individual authorized to make badge changes or substitutions. No refunds will be issued for purchased exhibitor badge registrations. Badge changes may be made online or submitted in writing to the Head and Neck Symposium Registration Center.

Badge Pickup Options
Exhibitor booth personnel badges will be available for pickup at Registration during the registration hours listed above.

All exhibitor booth personnel who will be staffing your exhibit during move in, show hours and/or move out must be registered and identified with a visible valid show badge to gain admittance to the Exhibit Hall. To ensure that your exhibitor booth personnel are properly registered, please be sure to review the exhibitor registration policies below.

Additional Exhibitor Booth Personnel Registrations
If you wish to have more than two staff attend the meeting and staff your booth space, additional exhibitor booth personnel registrations may be purchased. Please refer to the list below for registration rates:

Exhibitor Booth Personnel Badge Policy

• “Exhibitor Booth Personnel” are defined as employees or representatives of the "contracted" exhibitor engaged in the actual display operation, demonstration or promotion of the "contracted" exhibitor's product or services within the exhibitor's booth.
• Exhibitor booth personnel must wear the official "exhibitor" identification furnished by Show Management at all times while in the Exhibit Hall.
• Show Management reserves the right to restrict or limit the number of exhibitor booth personnel credentials issued and to determine if any "fees" are to be charged.
• Exhibitor booth personnel badges are not transferable. Show Management reserves the right to confiscate any badge if it does not match the identification of the person with the badge or if not a valid event badge.
• Exhibitor booth personnel badges will not be issued until all financial obligations have been met..
• An exhibitor booth personnel badge entitles the holder to admittance into the Exhibit Hall only. Exhibitors may attend educational sessions on a space-available basis. However, exhibitor registration does not entitle an individual to receive continuing medical education credits for sessions attended or the registration materials. Exhibitors who would like to receive continuing medical education credits and the registration materials must register at the full conference registration rates.

Sponsor Registration

Companies sponsoring the program receive complimentary full conference registrations based on their level of support. Upon confirmation of your sponsorship, registration instructions will be provided so that you may designate and register the individuals who will use these complimentary badges. Full conference registration provides access to the Exhibit Hall and sessions. This registration type does provide continuing medical education credits.

Please refer to the following chart for the number of complimentary badges that your company receives:

If you are interested in sponsoring the 2027 Multidisciplinary Head and Neck Cancers Symposium, please view our Sponsorship Opportunities for more information

Housing Information

Exhibitors may create and manage a block through the 2027 Multidisciplinary Head and Neck Cancers Symposium exhibitor housing process.

If you have questions regarding housing, please contact the Head and Neck Symposium Housing Center for assistance.