Frequently Asked Questions

Make sure to know all the answers while preparing for your 2022 Multidisciplinary Head and Neck Cancers Symposium exhibit booth!
Where and when will 2022 Multidisciplinary Head and Neck Cancers Symposium take place?

The 2022 Multidisciplinary Head and Neck Cancers Symposium will take place February 24 - 26, 2022, at the following location:

JW Marriott Phoenix Desert Ridge Resort and Spa
5350 E. Marriott Drive
Phoenix, AZ 85054

Who is the target audience for 2022 Multidisciplinary Head and Neck Cancers Symposium?

This symposium convenes radiation and medical oncologists, surgeons and all members of the treatment team for a practical and comprehensive examination of current Head and Neck cancer care. To view a more detail breakdown, please visit our Attendee Demographics page.

How do I sign up to exhibit?
You can sign up by filling out the exhibitor application found on the Reserve a Booth page. Please send all completed applications by email to John Barrett at or by fax to 703-654-6490.
How do I select my booth number preferences?

When completing your initial exhibitor application, you may select up to three preferred tabletop numbers found on the Exhibit Hall floor plan.

Tabletop exhibits are assigned on a first-come, first-served basis with preference being given to meeting sponsors. While every effort will be made to honor your specific request, we are unable to guarantee spaces.

How much does an exhibitor tabletop booth cost?

A tabletop booth cost $4,500 for exhibitors.

Can I pay for my booth by check?

We strongly recommend you pay by credit card, but we accept check payments upon request. In order to pay by check, submit your exhibitor application to along with an invoice request.

Check payments must be received one week prior to the start of the meeting. All checks that are not received one week before the meeting will cause forfeiture of the exhibiting space.

Are there any special discounts for a booth space at 2022 Head and Neck Cancers Symposium?

No, there are no special pricing or discounts for the 2022 Multidisciplinary Head and Neck Cancers Symposium.

What is included in the booth fee?

The following items are included with your booth.

  • One Six Foot Draped Table with Two Chairs
    • All booths are tabletop size.
  • Participation in the Passport to Prizes Program
  • Two Exhibitor Registrations
    • Additional exhibitor registrations are available for purchase. Ambassador’s Exhibitor Registrations qualify for CME credits.
  • Exhibitor Listing in the Online Program
  • Access to Educational Programs on a Space-available Basis
    • Exhibitors are not eligible to receive continuing medical education credits.
  • All Food Served in the Exhibit Hall
  • Postshow Attendee List
    • Please note, exhibitors will be required to sign a licensing agreement prior to obtaining the list and eligibility requirements may apply.
Who is the General Service Contractor?

GES Exposition Services Inc. is official General Services Contractor. You can order services through them by going to the Booth Services page.

Who is the official audio/visual provider?

Projection AV is ASTRO's official audio/visual vendor for the 2022 Multidisciplinary Head and Neck Cancers Symposium, excluding power and internet. All audio/visual orders for exhibit booths should be ordered through the 2022 Multidisciplinary Head and Neck Cancers Symposium audio/visual order form.

All electrical and internet orders will be provided by Encore at the JW Marriott Phoenix Dessert Ridge. Please complete the electrical and internet form to request equipment and service.

View the Booth Services page to complete your audio/visual, electrical and/or internet order.

How can I market my company to attendees at the 2022 Head and Neck Cancers Symposium?

Show Management will provide a complimentary listing on the meeting website as well as a complimentary listing in the official 2022 Multidisciplinary Head and Neck Cancers Symposium Pocket Program.

The Preshow Attendee List is available for purchase and is delivered four weeks out from the meeting. If you wish to purchase the Preshow Attendee List, please contact John Barrett at or 703-654-6490.

You can also view optional Promotional Sponsorship Opportunities for further promotional opportunities.

Do I need to register staff that will man our booth?

Yes, all personnel working the booth must be registered and must have an exhibitor badge. You can register exhibits staff by going to the Exhibitor Resource Center and completing the Exhibitor Registration Form.

What is the Passport to Prizes Program?

The Passport to Prizes Program is a booth traffic program that allows attendees an incentive for visiting booths to complete their Passport. General exhibitors who paid the booth fee are eligible to participate for the Passport to Prizes Program at no additional costs.

For more information visit the Passport to Prizes Program, please visit the Reserve a Booth page.

Where will the Exhibit Hall be located?

The 2022 Multidisciplinary Head and Neck Cancer Symposium Exhibit Hall will be located in the Grand Canyon Ballroom at the JW Marriott Phoenix Desert Ridge Resort and Spa.

When can I set up my booth?

Exhibitor booth set up is on Wednesday, February 23, 2022, from 5:00 p.m. – 7:00 p.m. All booths must be set up during this time.

Do I need to order carpeting?

No, the Exhibit Hall is full carpeted. No additional carpeting is needed.

What are the exhibit hall hours?

Thursday, February 24, 2022: 7:00 a.m. – 5:30 p.m.
Friday, February 25, 2022: 7:00 a.m. – 3:00 p.m.

To view a full schedule of sessions, meals and more please visit our Exhibits page.

When can I begin to dismantle my booth?

Exhibit Hall dismantle begins Friday, February 25, 2022, 3:30 p.m. – 5:30 p.m. Exhibitors may not dismantle prior to this without Show Management approval.

What giveaways are permitted?

For the complete giveaway policy and examples of permissible giveaways, please refer to the Giveaway Guidelines page.


Still have questions about exhibiting at the 2022 Multidisciplinary Head and Neck Cancers Symposium?

Visit our Key Contacts page for assistance.



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