Registration
Registration Fees, Deadlines and Categories
Full Registration Fees Includes:
- Access to all sessions.
- Meeting materials.
- Access to the Exhibit Hall.
- Continental breakfast, lunch and coffee breaks.
- Poster viewing session and reception.
| REGISTRATION CATEGORY | Early-bird Mid-August - December 4, 2019 | Advance December 4, 2019 - February 5, 2020 | On-Site After February 5, 2020 | |||
| Meeting Only | Meeting With Virtual Meeting* | Meeting Only | Meeting With Virtual Meeting* | Meeting Only | Meeting With Virtual Meeting* | |
| AHNS/ASCO/ASTRO/SITC Member | $700 | $775 | $750 | $825 | $875 | $950 |
| AHNS/ASCO/ASTRO/SITC Emeritus Member | $500 | $575 | $550 | $625 | $650 | $725 |
| AHNS/ASCO/ASTRO/SITC Member-in-Training (Members who are residents in an accredited Oncology Program) | $500 | $575 | $550 | $625 | $650 | $725 |
| AHNS/ASCO/ASTRO/SITC Postdoctoral Fellow Member (Non-faculty PhDs engaged in mentored research in radiation oncology who are members of one of the meetings co-sponsoring organizations.) | $500 | $575 | $550 | $625 | $650 | $725 |
| AHNS/ASCO/ASTRO/SITC Student/Grad Student Member - This rate is only available online. (Full-time medical students and graduate students enrolled in a doctoral program who are members of one of the meetings co-sponsoring organizations.) | $200 | $275 | $250 | $325 | $275 | $350 |
| AHNS/ASCO/ASTRO/SITC Allied Health Care Professional Member (Allied Health Care Professional is defined as Nurse, Nurse Practitioner, Dosimetrist Radiation Therapist, Radiation Technician, Technologist, Physician Assistant. Must be a member of one of the meetings co-sponsoring organizations.) | $500 | $575 | $550 | $625 | $650 | $725 |
| Nonmember | $925 | $1,000 | $975 | $1,050 | $1,075 | $1,150 |
| Allied Health Care Professional Nonmember (Allied Health Care Professional is defined as Nurse, Nurse Practitioner, Dosimetrist Radiation Therapist, Radiation Technician, Technologist, Physician Assistant.) | $600 | $675 | $650 | $725 | $750 | $825 |
| Resident/Fellow/Postdoctoral Fellow Nonmember (Nonmember residents, fellows and postdoctoral fellows who are pursuing radiation oncology or another medical discipline) | $550 | $625 | $600 | $675 | $700 | $775 |
| Student/Grad Student Nonmember This rate is only available online. (Nonmember students and graduate students who are in a full-time premedical or medical-related educational program) | $225 | $300 | $275 | $350 | $300 | $375 |
| Patient Advocate (Patient Advocates are representatives of not-for-profit, tax-exempt organizations dedicated to cancer patient advocacy, survivorship or cancer research. ) | $350 | N/A | $400 | N/A | $450 | N/A |
| Spouse/Guest | $75 | N/A | $100 | N/A | $125 | N/A |
*Virtual Meeting allows you to extend your learning experience by providing access to the 2020 Multidisciplinary Head and Neck Cancers Symposium. Presentations are included in the Virtual Meeting as approved per faculty. The rate will rise 30 days post-meeting from $75 ($275 flat rate).
Registration Confirmation
Individuals who register online should receive an instant email confirmation. If you fax or mail in your registration, your confirmation will be sent via email within three to five business days.
Ticketed Event
The following event requires a separate registration and is open to Early-Career Attendees* Members-in-Training/Resident Members, Resident/Fellow Nonmembers and Students.
Trainee and Early-Career* Networking Luncheon
Friday, February 28, 2020
12:15 p.m. - 1:15 p.m.
Complimentary for the following categories:
- Early-Career* Attendees
- Member-in-Training/Resident Member
- Resident/Fellow Nonmember
- Student
*Early-Career is defined as any attendee who is less than 3 years out of their training.
Registration/Virtual Meeting Cancellation Policy
Refunds will be given only if written notification is received on or before February 5, 2020. Cancellations may be sent to headandneckreg@spargoinc.com or faxed to 703-574-8332.
- Telephone cancellations will not be accepted. Please email cancellations to headandneckreg@spargoinc.com.
- Cancellation of registration INCLUDES canceling access to the Virtual Meeting.
- Cancelling your registration before February 5, 2020, automatically cancels your virtual meeting access.
- If you cancel after February 5, 2020, and DO NOT receive a refund, you can still have access to the Virtual Meeting.
- Registration fees are nontransferable.
- Cancelling your registration does not automatically cancel your hotel reservation. To cancel your hotel reservation, please contact headandneckhousing@spargoinc.com.
Refund Policy
- Registration fee refunds will be given only if written notification is received on or before February 5, 2020
- Registration fee refunds are subject to a $100 processing fee.
- Registration refunds will be processed 30 days after the conclusion of the meeting.
Visa Information
In most cases, citizens of foreign countries will need a visa to enter the United States. It may take up to three months to obtain a visa. For additional information, please visit https://travel.state.gov/content/visas/en.html. You must be registered and paid in full before you will be sent a visa letter.
Special Assistance
ASTRO is committed to making the meeting accessible to all individuals. If you have a disability as identified by the Americans with Disabilities Act, please contact ASTRO's Meetings Department.
