Although there is no fee to participate, practices must sign a PSO Provider Services Agreement with Clarity PSO to receive the confidentiality and privilege protections outlined in the PSQIA. Only US-based practices are currently eligible to participate in RO-ILS. A signed Agreement will cover all reporting within that practice. In some instances, one Agreement may cover multiple facilities, for example when a practice sees patients at multiple locations. In this case, data can be viewed by location or in aggregate. Each facility could also choose to sign independent Agreements with Clarity PSO, in which case its data would be kept isolated from the other facilities in the practice. Please note, a practice can participate in more than one PSO. If you have specific questions regarding your contract, please contact Clarity PSO at firstname.lastname@example.org or 708-667-7730.
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Once a practice has signed an Agreement with Clarity PSO, providers will receive access to the RO-ILS portal, housed on Clarity Group Inc. Healthcare SafetyZone platform.
The portal is divided into two sections:
Individual roles can be determined and changed at any time after the PSO Provider Services Agreement is executed. Clarity Group, Inc. and Clarity PSO offer additional guidance regarding access to the RO-ILS portal at the time of contract signing.
On the “Submit Event” page, front-line reporters will be asked to write a short narrative explaining the event, identify the event classification, treatment technique (if applicable), and provide other basic information.
On the “My Review” page, advanced users are asked to enter more detailed event information such as the workflow steps involved, patient effects and contributing factors. For the full list of data elements, see Appendix B of the Participation Guide.
The only patient specific information entered into RO-ILS is a patient’s age (as a range) and gender. Date and time of the event is also collected which may potentially correspond with a date of treatment. These elements were suggested by AHRQ in its common formats in order to facilitate standardized data collection and aggregation across all PSOs. Under the Health Portability and Accountability Act (HIPAA), PSOs are considered business associates of health care providers, and Clarity PSO signs business associate agreements with each of the RO-ILS participants.
RO-ILS is largely consistent with other systems, such as the International Atomic Energy Agency's SAFRON (Safety in Radiation Oncology) and the Conference for Radiation Control Program Directors (CRCPD) report form structure.
Downloading the Participation Guide is the first step is joining RO-ILS. While ASTRO membership is not required for RO-ILS participation, you do need a Web User ID to log in and download the Participation Guide.
Create a Web User ID.