Attendee Preparation

Find useful information to help you prepare for traveling to and experiencing the 2024 Multidisciplinary Head and Neck Cancers Symposium.

 

Abstracts
  • The full text of the abstracts selected for oral and poster presentation will be available on the meeting website and the online conference planner. All abstracts will be published in a supplement of the International Journal of Radiation Oncology•Biology•Physics (Red Journal).
  • All abstracts are embargoed and remain confidential until the opening ceremony of the Symposium. If you have any questions about the embargo policy, please contact ASTRO’s media relations team.
  • View the abstract submission guidelines.
Age Requirement for Attendees

Due to the detailed nature of the program, no one under the age of 18 will be admitted to any official symposium function. This includes, but is not limited to, all symposium sessions and the exhibits/food room.

Dress

Business Casual

Exhibit Hall Location and Hours

The Exhibit Hall is located in Grand Canyon 6-8 and will be open during the following hours:

  • Thursday, February 29, 2024, 7:00 a.m. - 5:45 p.m.
  • Friday, March 1, 2024, 7:00 a.m. - 3:00 p.m.
Hotel Information

JW Marriott Phoenix Desert Ridge
5350 E. Marriott Dr.
Phoenix, AZ 85054

Meals

Continental breakfast will be provided Thursday, Friday and Saturday in the Exhibit Hall (Grand Canyon 6-8).

Morning coffee breaks will be provided in the Exhibit Hall (Grand Canyon 6-8) on Thursday, Friday and Saturday. Afternoon coffee breaks will be provided Thursday and Friday.

Lunch will be provided on Thursday and Friday in the Exhibit Hall (Grand Canyon 6-8).

Meeting Evaluation and Certificates of Credit
  • To be eligible to receive continuing education credit, attendees must complete the online evaluation tool. To access your evaluation, log in to ASTRO Academy with your ASTRO credentials. Please only evaluate the sessions that you attended.
  • CME certificates of credit are only available to participants who have completed the online evaluation tool. Participants will have online access to their certificate upon completion of the evaluation. Participants can access, print and save their certificate from ASTRO Academy.
  • Physicist attendees will not receive certificates of credit from ASTRO. The names of physicist attendees will be sent to CAMPEP 45 days after the meeting.
  • Even if you do not require continuing education credits, we do appreciate your valuable feedback and encourage all attendees to complete the electronic meeting evaluation.
Meeting Materials
  • You will receive a printed Pocket Program when you check in on-site. While there are some blank notes pages in the Pocket Program, please remember to bring a notebook or laptop for your own personal use if you plan to take extensive notes.
  • Disclosure information will be available online for committee members and faculty. In addition to being available online, disclosure slides will be shown at the beginning of each session. Disclosure information will not be printed in the Pocket Program.
  • Experience the 2024 Multidisciplinary Head and Neck Cancers Symposium long after its over! Learn about the Virtual Meeting benefits.
Networking and Ancillary Events

Trainee and Early Career Networking Luncheon

Thursday, February 29, 12:30 p.m. - 1:30 p.m.
Friday, March 1, 12:20 p.m. - 1:20 p.m.
Grand Canyon 4-5

These two events provide attendees, who are less than three years out of training, with an invaluable opportunity to speak with and learn from experts in the head and neck cancer care community. Join faculty in an informal setting to discuss topics such as how to build a network outside of your institution, how to establish yourself as a clinical investigator, how to evaluate job opportunities and how to move on after your first job. By attending, you will gain meaningful insight into career paths and development that will help support you in your medical career. Those interested in attending must register for this free, ticketed event (you can still register on-site at the Registration and Information Desk). Spaces are limited.

Poster Q&A 02 Session and Networking Reception

Thursday, February 29, 4:45 p.m. - 5:45 p.m.
Exhibit Hall, Grand Canyon 6-8

The Poster Q&A 02 Session will highlight the top posters. Each presenters will have five minutes to discuss their poster and two minutes for questions and answers.

Questions

For questions related to housing, registration and travel, contact the Meetings Department.

For all other questions or concerns, contact the Specialty Meetings team.

Recording

No audio recording, video recording or flash photography is permitted at any time during the meeting.

Registration Information

Attendees will be able to pick up their badges at the Registration and Information Desk, located in the Grand Saguaro Foyer, during the following hours:

  • Wednesday, February 28, 4:00 p.m. - 6:00 p.m.
  • Thursday, February 29, 7:00 a.m. - 4:30 p.m.
  • Friday, March 1, 7:00 a.m. - 5:30 p.m.
  • Saturday, March 2, 7:00 a.m. - 12:15 p.m.
Social Q&A
  • In every session, and in addition to floor microphones in the room, attendees can use their own electronic devices (phone, tablet, laptop) to submit questions to the speakers and moderators. Attendees will be able to see the questions that others people have asked, and can up-vote questions that they want answered.
  • Speakers may also utilize the technology to poll the audience with interactive, audience response questions. For more information and/or to submit polls, please contact the Specialty Meetings team.
  • When you access the Social Q and A platform, navigate to the appropriate session and if necessary, select the appropriate speaker from the given list when asking a question. You will also be able to answer any polls that the speakers may ask through this platform.

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