Build interest in your brand with promotional and advertising opportunities that encourage attendees to visit your booth. Stand out from the crowd with these powerful traffic drivers and secure one of the many opportunities at ASTRO to build brand recognition.
For the most up-to-date specifications and descriptions, select the promotional opportunities below, or use the side navigation to view sponsorship opportunities. Find out more about year-round digital advertising.
Aisle Signs
Ten Hanging Signs for $8,000
Ten highly-visible directional signage featured in exhibit halls – Easily visible sign measures 4’ x 8’
Specifications: Display area: 48" x 18"
Deadline: September 26, 2022
MyASTROApp and Conference Planner
$7,000
The Conference Planner launches at the same time Annual Meeting registration opens. The Conference Planner and MyASTROapp enable attendees to search sessions, abstracts and exhibitors. Rotating ads are featured on both platforms, providing your company a great opportunity to reach attendees in advance of the meeting as well as throughout the meeting. Each display links to the website of your company’s choice and will include post-meeting analytic data.
Ad specifications: 640x110px; 300dpi preferred; jpg or png accepted
Deadline: TBD
Please include url for ad to link to.
ASTRO Show Daily News
Three newspapers will be published at the Annual Meeting: a Sunday, Monday and Tuesday issue. These oversized, full-color publications are distributed to all attendees of the Annual Meeting. Links to PDFs of each edition with ads hyperlinked to the website of your choice are also sent to the entire ASTRO membership and all meeting attendees each morning. The PDFs have an average open rate of nearly 41% and are also posted on ASTRO’s website, giving you even more ad visibility.
View the 2021 Annual Meeting Issue One and Issue Two.
These newspapers include a city guide, day-by-day schedule, meeting highlights and important ASTRO and radiation oncology news.
Pricing
| DISPLAY OPPORTUNITY |
COST – One Edition (Sunday, Monday or Tuesday) |
COST – Two Editions |
| Inside Front Cover SOLD - Sunday and Tuesday |
$8,000 |
$12,000 |
| Inside Back Cover SOLD - Sunday and Monday |
$8,000 |
$12,000 |
| Center Spread, No Insert |
$12,000 |
$18,000 |
| Outside Back Cover SOLD - Sunday and Monday |
$12,000 |
$18,000 |
| City Guide edition with Inside Spread (Sunday only) |
$15,000 |
$25,000 |
| Full Page |
$4,000 |
$7,000 |
| 3/4 Page |
$3,500 |
$6,000 |
| Half Page |
$3,000 |
$5,000 |
Insertion orders due August 26, 2022.
To learn more about the advertising opportunities for these popular meeting publications, contact the Corporate Relations team.
ASTRO Annual Meeting Digital Daily News
Premium ASTROgram - $3,500
Reach the many attendees at ASTRO’s Annual Meeting by advertising in the ASTRO Annual Meeting Digital Daily News. This email newsletter, sent each morning of the Annual Meeting (Sunday - Wednesday, with a wrap-up Thursday), is a must-read for attendees. The Daily News includes information on the day’s events, brief recaps of the previous day’s events and expert commentary on research from the meeting. The Daily News is sent to all Annual Meeting attendees, including on-site registrants, and all ASTRO members. Ad rates are $3,500 per insertion with two ad locations available per email. For more information, contact the Corporate Relations team.
Badge Wallet Insert
$10,000
Be the exclusive sponsor in the official badge wallet. Your display will appear on the badge wallet insert that is provided to each attendee at registration.
Specifications: Size: 4” w x 5” h
The display is on the back side
Deadline: TBD
Convention Center Displays
Exhibit Hall Networking Reception
A select number of exhibitors will have the opportunity to co-host the Exhibit Hall Networking Reception and select from custom food and bar packages. Co-hosts will be recognized on the website, in the Exhibitor Directory and on a menu card distributed to attendees as they enter the Exhibit Hall. For more information or to secure your package contact John Barrett at astroexhibits@spargoinc.com.
Exhibit Hall Networking Reception Application and Contract
Exhibit Hall Street Signs
$8,000 for one location, $14,000 for two locations
These "street signs" located in two key locations in the Exhibit Hall will direct attendees to points of interest throughout the Exhibit Hall. Each street sign includes two 24” x 24” cubes containing a total of eight graphic opportunities. The same or different artwork files can be provided for each square face.
Deadline: September 26, 2022
Exhibitor Directory
| Display Opportunity |
Cost |
| Inside Front Cover |
$10,000 |
| Inside Back Cover |
$10,000 |
| Outside Back Cover - SOLD |
$12,000 |
| Tab 1 - Exhibitor Listing by Name |
$8,000 |
| Tab 2 -Exhibitor Listing by Product |
$8,000 |
| Tab 3 - Industry-Expert Theater |
$8,000 |
| Full Page |
$5,000 |
| Half Page - SOLD |
$2,500 |
Specifications
- One page ads: 6.25 x 9 inches, with minimum .125 inch for bleed
- Half page, non-bleed ads: 5.25 x 3.85
- Half page, bleed ads: 6.25 x 3.85 , with minimum .25 inch for bleed
- Covers: 6.25 x 9 inches with minimum .125 inch for bleed
- Tabs: 6.25 x 9 inches with minimum .125 inch for bleed
Deadline: Deadline: Monday, August 29 – NO EXTENSIONS
Hand Sanitation Stations
Exclusive to one sole sponsor at $30,000 or multiple sponsors at $3,000 each
Display your corporate branding on 12 hand sanitizing stations with double-sided signage located in high traffic areas of the Exhibit Hall. Each station includes a 16” x 72” double-sided area for branding.
Deadline: September 26, 2022
Hotel Key Card
$30,000 - SOLD
Customized hotel room keys are distributed to attendees staying in an ASTRO-designated hotel. Sponsor will have the opportunity to work with ASTRO to personalize the key card design.
Contact the Corporate Relations team for more information.
Poster Viewing Area
$15,000
All poster presentations at ASTRO will be presented in our digital format. Abstracts selected for poster presentations (which typically number close to 1,300) will be available on touch screen monitors displayed on large kiosks throughout the Poster Hall. Posters will be grouped by disease site, with all presenters scheduled for a specific time to discuss their poster, so we anticipate a large volume of traffic in this area during presentation times. Sponsors will have an opportunity to brand two casual seating areas, which double as charging stations, with table clings, ad placement and throw pillows.
Deadline: September 26, 2022
Product Showcase
$3,000 Per Product for First Product
$1,500 Per Product for Each Additional Product
We are excited to once again offer the Product Showcase at ASTRO 2022. Attendees are always looking for new and exciting products and services in the radiation oncology industry. The Product Showcase provides a unique platform to promote your company’s products, maximize sales interest and generate more traffic to your booth. Prominently located outside of the main entrance to the Exhibit Hall, the Product Showcase will be displayed on a highly-visible, electronic billboard displaying all products featured in the Product Showcase.
View the application for more information.
Deadlines:
Print: TBD
Show Daily News: TBD
Digital: TBD
San Antonio City Street Pole Banners
$25,000 - SOLD
These colorful banners are located in prominent locations throughout downtown San Antonio. This area will provide unparalleled visibility for your corporate display as the area has high foot traffic and is located adjacent to the Henry B. Gonzalez Convention Center. Don’t miss this special opportunity to feature your company’s logo.
Contact the Corporate Relations team for more information.
Schedule At A Glance
$20,000 - SOLD
ASTRO provides attendees with a pocket-sized, foldout meeting guide that contains an easy-to-read meeting schedule, guide and map. Sponsor will have the opportunity to work with ASTRO for premium recognition placement on the guide.
Specifications:
- Unfolded/finished size: 26"x 19"
- Folds to 4.33"(w) x 9.5"(h)
- Size 4.33"(w) x 9.5"(h) add ¼" bleed on all sides
Showcase Registration Bag
Lead Sponsor - $15,000 - SOLD | Bag Insert - $5,000
The ASTRO Showcase Registration Bag will reach approximately 5,000 attendees during registration and badge pick-up. This is an excellent opportunity to put your message in front of your customers and prospects as they begin their Annual Meeting experience in San Antonio. If you are showcasing a new product or service, hosting an Industry-Expert Theater or simply want to highlight your booth, the ASTRO Showcase Registration Bag is a great way to bring attention to your company's presence at the meeting.
Download the application and contract or contact ASTRO Exhibits Management for more information. Inserts due to advance warehouse: TBD.
Shuttle Bus Display
$25,000
Your custom artwork will be on display on the eight official shuttle buses providing continuous service from Saturday through Wednesday. Enjoy maximum exposure to attendees of the Annual Meeting who will be able to see the buses at the convention center and throughout the city.
Specifications: Contact the Corporate Relations Department
Deadline: September 9, 2022
Wi-Fi
$10,000
Attendees will enjoy free wireless internet throughout the convention center. Your corporate display will appear on the wireless landing page and any relevant signage.
Deadline: TBD