Important Dates
Mark your calendar for the following dates and deadlines that you don't want to miss!
| April 2022 |
| April 14 |
Exhibitor Resource Center Opens |
| April 28 |
Exhibitor Create-A-Block Housing Opens |
| May 2022 |
| May 13 |
Exhibitor Manage-A-Block Housing Opens |
| June 2022 |
| June 27 |
50% of Booth Fees Due |
| June 28 |
100% of Booth Fees Due |
| August 2022 |
| August 1 |
Deadline to Make Changes to Your Online Exhibitor Listing for Inclusion in the Printed Exhibitor Directory |
| August 18 |
Exhibitor Registration Opens |
| August 25 |
Priority Points Available for Exhibitors to Review |
| August 26 |
Exhibitor Rooming List Due at 5:00 p.m. Eastern time |
| September 2022 |
| September 12 |
Booth Renderings Due (Booths 400 sq. ft. and larger)* |
| September 12 |
Rigging Renderings Due (Booths 400 sq. ft. and larger)* |
| September 12 |
On-site Contact Form Due – Mandatory* |
| September 12 |
Giveaway Form Due – Mandatory* |
| September 12 |
After-Hours Access Form and Addendum Due |
| September 13 |
Notification of Intent to Use EAC/Non-official Contractor Form Due* |
| September 13 |
Certificate of Insurance for EACs Due* |
| September 17 |
Discount Deadline for Lead Retrieval |
| September 19 |
Discount Deadline for GES Orders |
| September 19 |
Deadline to Submit Target Variance Request |
| September 23 |
Deadline to Submit Catering Order Form |
| September 26 |
Ambassador 2023 Booth Appointments Sent |
| September 28 |
Rigging Orders Due to Encore |
| September 29 |
Last Day to Make Changes to Exhibitor Rooming List via the ASTRO Housing Center |
| October 2022 |
| October 3 |
Deadline to Submit Internet/Telephone Order Form |
| October 6 |
Begin to Contact Hotels Directly for Changes and Cancellations |
| October 10 |
2023 Ambassador Booth Assignments Begin |
| October 10 |
Discount Deadline for AV/Computer Rental |
| October 14 |
Deadline to Submit Affiliate Meeting/Event Request |
| October 22 |
ALL Booths must be set by 8:00 p.m. |
| October 23 |
2023 Onsite Exhibitor Booth Assignments Begin |
| October 25 |
Move-out Begins at 5:00 p.m. |
| October 27 |
All freight must be packed and ready to ship by 12:00 p.m. |
*These forms must be submitted via the online submission process through the Exhibitor Resource Center.