Important Dates

Mark your calendar for the following dates and deadlines that you don't want to miss!

April 2022
April 14 Exhibitor Resource Center Opens
April 28 Exhibitor Create-A-Block Housing Opens
May 2022
May 13 Exhibitor Manage-A-Block Housing Opens
June 2022
June 27 50% of Booth Fees Due
June 28 100% of Booth Fees Due
August 2022
August 1 Deadline to Make Changes to Your Online Exhibitor Listing for Inclusion in the Printed Exhibitor Directory
August 18 Exhibitor Registration Opens
August 25 Priority Points Available for Exhibitors to Review
August 26 Exhibitor Rooming List Due at 5:00 p.m. Eastern time
September 2022
September 12 Booth Renderings Due (Booths 400 sq. ft. and larger)*
September 12 Rigging Renderings Due (Booths 400 sq. ft. and larger)*
September 12 On-site Contact Form Due – Mandatory*
September 12 Giveaway Form Due – Mandatory*
September 12 After-Hours Access Form and Addendum Due
September 13 Notification of Intent to Use EAC/Non-official Contractor Form Due*
September 13 Certificate of Insurance for EACs Due*
September 17 Discount Deadline for Lead Retrieval
September 19 Discount Deadline for GES Orders
September 19 Deadline to Submit Target Variance Request
September 23 Deadline to Submit Catering Order Form
September 26 Ambassador 2023 Booth Appointments Sent
September 28 Rigging Orders Due to Encore
September 29 Last Day to Make Changes to Exhibitor Rooming List via the ASTRO Housing Center
October 2022
October 3 Deadline to Submit Internet/Telephone Order Form
October 6 Begin to Contact Hotels Directly for Changes and Cancellations
October 10 2023 Ambassador Booth Assignments Begin
October 10 Discount Deadline for AV/Computer Rental
October 14 Deadline to Submit Affiliate Meeting/Event Request
October 22 ALL Booths must be set by 8:00 p.m.
October 23 2023 Onsite Exhibitor Booth Assignments Begin
October 25 Move-out Begins at 5:00 p.m.
October 27 All freight must be packed and ready to ship by 12:00 p.m.

*These forms must be submitted via the online submission process through the Exhibitor Resource Center.

American Society for Radiation Oncology
251 18th Street South, 8th Floor
Arlington, VA 22202
Telephone: 703-502-1550


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