Promotional Opportunities

Ten Hanging Signs for $8,000 - SOLD

Ten highly-visible directional signage featured in exhibit halls – Easily visible sign measures 4’ x 8’

Specifications: 

• Display area: 48" x 18"

Deadline: September 13, 2021

$20,000 - SOLD

ASTRO provides attendees with a pocket-sized, foldout meeting guide that contains an easy-to-read meeting schedule, guide and map. Sponsor will have the opportunity to work with ASTRO for premium recognition placement on the guide.

Specifications:

• Unfolded/finished size: 26"x 19"
• Folds to 4.33"(w) x 9.5"(h)
• Size 4.33"(w) x 9.5"(h) add ¼" bleed on all sides

Deadline: September 2, 2021

$7,000

The ASTRO Meeting App and Conference Planner enable attendees to search sessions, abstracts and exhibit booths. The sponsors artwork will be prominently featured throughout both platforms.

Deadline: June 25, 2021 (ads will be accepted past this date depending on availability)

Ad specifications: 640x110 px; 300dpi preferred; jpg or png accepted

Please include url for ad to link to.

Two newspapers will be published at the Annual Meeting: a Sunday/Monday issue and a Tuesday/Wednesday issue. These oversized, full-color publications are freely distributed to all attendees of the Annual Meeting. Links to PDFs of each edition with ads hyperlinked to the website of your choice are also sent to the entire ASTRO membership and all meeting attendees each morning. The electronic PDFs have an average open rate of nearly 36% and are also posted on ASTRO’s website, giving you even more ad visibility.

View the 2019 Annual Meeting Issue one and Issue two.

These newspapers include a city guide, day-by-day schedule, meeting highlights and important ASTRO and radiation oncology news.

Pricing

Insertion orders due two months before meeting.
 

To learn more about the advertising opportunities for these popular meeting publications, contact ASTRO’s Corporate Relations team.

(Premium ASTROgram)

$3,500

Reach the many attendees at ASTRO’s Annual Meeting by advertising in the ASTRO Annual Meeting Daily Update. This email newsletter, sent each morning of the Annual Meeting (Sunday - Wednesday), is a must-read for attendees. The Daily Update includes information on the day’s events, brief recaps of the previous day’s events and session/schedule changes. The Daily Update is sent to all Annual Meeting attendees, including on-site registrants, and all ASTRO members. Ad rates are $3,500 per insertion. For more information, contact ASTRO’s Corporate Relations team.

$10,000

Be the exclusive sponsor in the official badge wallet. Your display will appear on the badge wallet insert that is provided to each attendee at registration.

Specifications:

• Size: 4” x 5”
• The display is on the back side

Deadline: August 25, 2021

$5,000 per 10 Second Spot

Incorporated into the Product Showcase screen, the digital billboard is a perfect opportunity to promote your product or message in a 10-second spot displayed in high definition. Message can be video with sound or static imagery. Maximum allotment per company is 60 seconds.

Specifications: 1024 pixels wide X 640 pixels high – PNG or JPG for static images or MOV for video
Deadline: August 30, 2021

All New Digital XP Program Offers Exciting Advertising Opportunity - $7,000 per ad

One of the exciting new offerings this year is the Digital XP Program. A new addition to all meeting attendee registrations, the Digital XP Program includes live interactive sessions, prerecorded sessions with Live Q&A and onDemand content. This includes nearly 50 hours of carefully curated content to compliment the ASTRO Annual Meeting with 30 hours of original content included.

This new sponsorship offers up to five companies the opportunity to feature their artwork prominently on the platform. The ads will rotate as soon as the Digital XP Program is launched on October 8 until November 30, 2021. Contact Kathy Peters to secure your placement in this exciting offering.

Specifications: 1600 x 200 pixels
Deadline for artwork and link: September 15, 2021

$8,000 for one location, $14,000 for two locations

These "street signs" located in two key locations in the Exhibit Hall will direct attendees to points of interest throughout the Exhibit Hall. Each street sign includes two 24” x 24” cubes containing a total of 8 graphic opportunities. The same or different artwork files can be provided for each square face.

Deadline: September 13, 2021

Specifications

• One page ads: 6.25 x 9 inches, with minimum .125 inch for bleed
• ½ page ads: 5.125 x 3.625 inches
• Covers: 6.25 x 9 inches with minimum .125 inch for bleed
• Tabs: 6.25 x 9 inches with minimum .125 inch for bleed

Deadline: August 23, 2021

Display your corporate branding on 12 hand sanitizing stations with double-sided signage located in high traffic areas of the Exhibit Hall and registration area of the convention center. Each station includes a 16” x 72” area for branding. Exclusive to one sole sponsor at $30,000 or multiple sponsors at $3,000 each.

$15,000 - SOLD

Customized hotel room keys are distributed to attendees staying in an ASTRO-designated hotel. Sponsor will have the opportunity to work with ASTRO to personalize the key card design.

Contact the Corporate Relations team for more information.
Deadline: August 2, 2021

$10,000

All poster presentations at ASTRO are now digital. Abstracts selected for this category (which typically number close to 2,000) and will be displayed on 42” touch-screen monitors. Posters will still be grouped by disease site, and all presenters will have a scheduled time to discuss their poster, so we anticipate a large volume of traffic in this area during presentation times. Sponsor will be recognized on-site via two column wraps placed near the digital posters. Sponsor also has the option to provide a link from the poster section of the hybrid platform.

$3,000 Per Product for First Product
$1,500 Per Product for Each Additional Product

We are excited to once again offer the Product Showcase at ASTRO 2021. Attendees are always looking for new and exciting products and services in the radiation oncology industry. The Product Showcase provides a unique platform to promote your company’s products, maximize sales interest and generate more traffic to your booth. Prominently located outside of the main entrance to the Exhibit Hall, the Product Showcase will be displayed on a highly-visible, electronic billboard displaying all products featured in the Product Showcase.

View the application for more information.

More Details: Product Showcase Instructions

Deadlines:
Print: August 2, 2021
Show Daily News: August 2, 2021
Digital: August 30, 2021

The ASTRO Showcase Registration Bag will reach approximately 5,000 attendees during registration and badge pick-up. This is an excellent opportunity to put your message in front of your customers and prospects as they begin their Annual Meeting experience in Chicago. If you are showcasing a new product or service, hosting an Industry-Expert Theater or simply want to highlight your booth, the ASTRO Showcase Registration Bag is a great way to bring attention to your company's presence at the meeting.

Lead Sponsor - $15,000 - SOLD
Bag Insert - $5,000

Download the application and contract or contact ASTRO Exhibits Management for more information.  Inserts due to advance warehouse by October 1, 2021.

$20,000 - SOLD

Your custom artwork will be on display on the official shuttle buses providing continuous service from Saturday through Wednesday. Enjoy maximum exposure to attendees of the Annual Meeting who will be able to see the buses at the convention center and throughout the city.

Specifications: Contact the Corporate Relations Department
Deadline: September 13, 2021

$10,000

Due to popular demand, ASTRO is creating a calming area dedicated to wellness and stress reduction. The Zen Den will feature presentations on incorporating wellness techniques and technologies for the body, home and workplace.

Deadline: TBD