Important Dates
Mark your calendar for the following dates and deadlines that you don't want to miss!
| November 2020 |
| November 30 |
Ambassador Appointments for 2021 Booth Sales Begin |
| December 2020 |
| December 7 |
Non-ambassador Appointments for 2021 Booth Sales Begin |
| January 2021 |
| January 20 |
50% Booth Deposits Due for First-round Exhibitors |
| April 2021 |
| April 15 |
Exhibitor Resource Center Opens |
| April 29 |
Exhibitor Create-A-Block Housing Opens |
| May 2021 |
| May 13 |
Exhibitor Manage-A-Block Housing Opens |
| June 2021 |
| June 27 |
50% of Booth Fees Due |
| June 28 |
100% of Booth Fees Due |
| August 2021 |
| August 2 |
Deadline to Make Changes to Your Online Exhibitor Listing for Inclusion in the Printed Exhibitor Directory |
| August 26 |
Priority Points Sent to Exhibitors to Review |
| September 2021 |
| September 9 |
Exhibitor Registration Opens |
| September 13 |
Booth Renderings Due (Booths 400 sq. ft. and larger)* |
| September 13 |
Rigging Renderings Due (Booth 400 sq. ft. and larger)* |
| September 13 |
On-site Contact Form Due – Mandatory* |
| September 13 |
Giveaway Form Due – Mandatory* |
| September 13 |
After-Hours Access Form and Addendum Due |
| September 13 |
Discount Deadline for Lead Retrieval |
| September 13 |
Product Launches Form Due* |
| September 13 |
Notification of Intent to Use EAC/Non-official Contractor Form Due* |
| September 13 |
Certificate of Insurance for EACs Due* |
| September 17 |
Exhibitor Rooming List Due at 5:00 p.m. Eastern Time |
| September 19 |
Discount Deadline for Internet/Telephone |
| September 21 |
Discount Deadline for GES Orders |
| September 21 |
Deadline to Submit Target Variance Request |
| September 27 |
2022 Ambassador 2022 Appointments Sent |
| September 30 |
Last Day to Make Changes to Exhibitor Rooming List via the ASTRO Housing Center |
| October 2021 |
| October 6 |
Begin to Contact Hotels Directly for Changes and Cancellations |
| October 11 |
2022 Ambassador Booth Assignments Begin |
| October 12 |
Discount Deadline for AV/Computer Rental |
| October 15 |
Discount Deadline for Booth Security Order |
| October 15 |
Deadline to Submit Affiliate Meeting/Event Request |
| October 23 |
ALL Booths must be set by 8:00 p.m. |
| October 24 |
2022 Onsite Exhibitor Booth Assignments Begin |
| October 26 |
Move-out Begins at 5:00 p.m. |
| October 28 |
All freight must be packed and ready to ship by 12:00 p.m. |
*These forms must be submitted via the online submission process through the Exhibitor Resource Center.