Important Dates

Mark your calendar for the following dates and deadlines that you don't want to miss!

November 2020
November 30 Ambassador Appointments for 2021 Booth Sales Begin
December 2020
December 7 Non-ambassador Appointments for 2021 Booth Sales Begin
January 2021
January 20 50% Booth Deposits Due for First-round Exhibitors
April 2021
April 15 Exhibitor Resource Center Opens
April 29 Exhibitor Create-A-Block Housing Opens
May 2021
May 13 Exhibitor Manage-A-Block Housing Opens
June 2021
June 27 50% of Booth Fees Due
June 28 100% of Booth Fees Due
August 2021
August 2 Deadline to Make Changes to Your Online Exhibitor Listing for Inclusion in the Printed Exhibitor Directory
August 26 Priority Points Sent to Exhibitors to Review
September 2021
September 9 Exhibitor Registration Opens
September 13 Booth Renderings Due (Booths 400 sq. ft. and larger)*
September 13 Rigging Renderings Due (Booth 400 sq. ft. and larger)*
September 13 On-site Contact Form Due – Mandatory*
September 13 Giveaway Form Due – Mandatory*
September 13 After-Hours Access Form and Addendum Due
September 13 Discount Deadline for Lead Retrieval
September 13 Product Launches Form Due*
September 13 Notification of Intent to Use EAC/Non-official Contractor Form Due*
September 13 Certificate of Insurance for EACs Due*
September 17 Exhibitor Rooming List Due at 5:00 p.m. Eastern Time
September 19 Discount Deadline for Internet/Telephone
September 21 Discount Deadline for GES Orders
September 21 Deadline to Submit Target Variance Request
September 27 2022 Ambassador 2022 Appointments Sent
September 30 Last Day to Make Changes to Exhibitor Rooming List via the ASTRO Housing Center
October 2021
October 6 Begin to Contact Hotels Directly for Changes and Cancellations
October 11 2022 Ambassador Booth Assignments Begin
October 12 Discount Deadline for AV/Computer Rental
October 15 Discount Deadline for Booth Security Order
October 15 Deadline to Submit Affiliate Meeting/Event Request
October 23 ALL Booths must be set by 8:00 p.m.
October 24 2022 Onsite Exhibitor Booth Assignments Begin
October 26 Move-out Begins at 5:00 p.m.
October 28 All freight must be packed and ready to ship by 12:00 p.m.

*These forms must be submitted via the online submission process through the Exhibitor Resource Center.

American Society for Radiation Oncology
251 18th Street South, 8th Floor
Arlington, VA 22202
Telephone: 703-502-1550


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