Poster FAQs

When is the deadline to submit my poster?

The final deadline to submit your poster is Friday, August 28 at 11:59 p.m. Eastern time. Audio narration can be added after your PowerPoint is transformed to the interactive digital poster and you have approved it. This takes about 24-48 hours. You will receive a link to go back to your poster to add the audio narration.

You may submit a draft of your poster at any time, however, the final poster including audio narration must be submitted by the final deadline.

Is there a fee to upload my poster?

Yes, there is a digital upload fee to transform your PowerPoint into an interactive digital poster. The fee schedule is as follows to submit your poster:

  • By July 15, 2020 - $60
  • By August 7, 2020 - $70
  • By August 28, 2020 - $80

You may submit a draft of your poster at any time, however, the final poster including audio narration must be submitted by the final deadline.

Am I able to re-upload my poster if I have new edits?

Yes, you can re-submit your poster as many times as you like, until the August 28 deadline.

When can I add audio narration?

After you submit, our poster vendor will process the original PowerPoint into a digital poster. This can take anywhere from a few hours to a few days. You will receive an email once the audio narration step is ready for your recording!

If I re-upload my poster, will the audio files I recorded be deleted?

No, the audio will remain the same unless a section of the poster is removed.

When will my poster be formatted and ready for audio recording?

Submit early for the shortest turnaround times! If you wait until the deadline, your poster formatting may take 2-4 days before audio can be recorded.

Is there a deadline for audio narration recording?

Yes, the final deadline to submit your poster is August 28, 2020, at 11:59 p.m. Eastern time. However, we recommend building your digital poster early so you are able to test the audio narrations and make sure any video features are fully functional.

Can I submit pre-recorded audio files?

No, the audio must be recorded online to be directly uploaded in the correct format on the correct section.

Is there a time limit on the recordings?

There is no limit to the recording time, however, we recommend no longer than 5-7 minutes to keep the poster viewers attention.

Is there a limit on the amount of narrations I can use?

One audio narration per section maximum. For example, you can record a 45 second intro in the “Outline/Objectives” section, then a 60-75 second message in the “Materials/Methods” section. Each section has the ability to have a recorded message.

Can you narrate specific figures, or only the larger sections?

You can narrate any section including individual figures. All narrations are per section, for example you can have a narration related to the Materials/Methods section, and another for the Results section.

Can I include my email or Twitter handle (or other social media) contact info?

Yes! To help foster networking, we encourage you to include a way for poster viewers to reach out to you if they have questions about your study. There is an option on the poster builder site where you can “opt in” or “opt out” of this feature. Be sure to “opt in!”

For technical assistance with the preparation and/or formatting please contact MultiePoster.

American Society for Radiation Oncology
251 18th Street South, 8th Floor
Arlington, VA 22202
Telephone: 703-502-1550


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