Registration and Hotel
Registration
Registration for Advocacy Day 2023 is now closed.
Registration closed Monday, May 15.
Registration Confirmation
Individuals who apply to register online will receive an instant pended email confirmation to confirm we have received the application. All registrations must be approved before being accepted to attend. Once your registration status is approved, you will receive an acceptance confirmation email. Approvals may take up to 5-7 business days after they are submitted.
Special Assistance
ASTRO is committed to making the meeting accessible to all individuals. If you have a disability as identified by the Americans with Disabilities Act, please contact the Meetings Department.
Hotel
Hilton Washington DC Capitol Hill
525 New Jersey Ave., NW
Washington, DC 20001
May 22 – 23, 2023
2023 Advocacy Day Rate: $329
The Hilton Washington DC Capitol Hill Hotel is the official host hotel of Advocacy Day 2023. A block of rooms has been set aside for ASTRO attendees at a discounted rate until April 28, 2023. Reservations made after this date will be on a space-available basis and may not be at the negotiated rate. Please note that room inventory is subject to availability, and it is not uncommon for the ASTRO room block to sell out before the reservation deadline. To ensure that you receive a room at the discounted conference rate, we encourage you to make your reservation early.
Making Your Reservation
For help booking a room, please contact Cameron Thompson.
Canceling Your Reservation
Should you need to cancel your reservation, please do so by contacting the hotel directly at 202-628-2100.
Disclaimer
By reserving a room at ASTRO’s official hotel for Advocacy Day 2023, you understand that ASTRO and the Hilton Washington DC Capitol Hill have exchanged your personal information for the purpose of facilitating your hotel reservation. You agree to release ASTRO, ASTRO’s official hotel and their respective officers, directors, employees and agents from any liability relating to disclosure of your personal information for this purpose.
Attendee Policy
Cancellation Statement
ASTRO reserves the right to cancel this Advocacy Day 2023 because of unforeseen circumstances.
Equal Opportunity Statement
ASTRO events and activities are available without regard to race, color, sex, national origin, disability, age or veteran status as provided by law and in accordance with the Society’s respect for personal dignity.
Age Requirement for Attendees
Because of the detailed nature of the programs and forums, no one under the age of 18 will be admitted to any official ASTRO function. This includes, but is not limited to, all sessions and the Exhibit Hall.
Access to Your Contact Information
Your registration information is being used by ASTRO in various ways to facilitate meeting operations. It also may be used to create a mailing list that ASTRO provides to exhibitors and others in accordance with ASTRO policies. Advocacy Day 2023, including registration and housing and use of any personal information obtained, is governed by ASTRO's Terms of Use and Privacy Policy.
Physician Payments Sunshine Act (Sunshine Act)
Signed into law in 2010 as part of the Affordable Care Act, the Physician Payments Sunshine Act (Sunshine Act) requires manufacturers, including certain distributors, of medical devices, drugs, biologicals and medical supplies to track and report ownership interests as well as certain payments made to and transfers of value provided to physicians and teaching hospitals. Effective August 1, 2013, manufacturers were required to begin collecting information about payments, transfers of value and ownership interests and to submit these reports to the Centers for Medicare and Medicaid Services (CMS) on an annual basis. A payment or, transfer of value must be reported when it is valued at $10 or more, or if valued at less than $10, when the sum of all items/payments/transfers of value given to a particular recipient over a year exceeds $100. The majority of the information contained in these reports will be available on a public, searchable website. Physicians will have the right to review their reports and challenge reports that are false, inaccurate or misleading.
Please note that exhibitors or other parties covered by the Sunshine Act may track and report items, meals or other transfers of value that they provide to you during Advocacy Day 2023 in accordance with their interpretation of the requirements set forth in the Sunshine Act and regulations.
View more information on the Sunshine Act and access the CMS website.
Recording (Audio, Video and Still Photography)
Any photography, filming, taping, recording or reproduction in any medium, including via the use of tripod-based equipment and mobile devices of any of the programs and/or posters presented at Advocacy Day 2023, without the express written consent of the American Society for Radiation Oncology is strictly forbidden.
Smoking
The Hilton Washington DC Capitol Hill is a non-smoking facility.
Special Assistance
ASTRO is committed to making the meeting accessible to all individuals. If you have a disability as identified by the Americans with Disabilities Act, please contact us at 1-800-541-6058 or email.
Security and Attendee Conduct Information
For security reasons, the Advocacy Day 2023 badge will be required for admittance to all events. Badges should be worn and visible at all times. Lost badges should be reported to the Registration staff immediately. The following badge policies will be in effect throughout the conference:
- Advocacy Day 2023 badges are the sole property of ASTRO.
- Badges are not transferable.
- False certification of individuals as Advocacy Day 2023 attendees, misuse of badges, any method of assisting unauthorized persons to gain access to any Advocacy Day 2023 event, or any inappropriate or unauthorized conduct will be just cause for repossessing badge of any individuals involved and expelling all parties involved from the Meeting without obligation on the part of ASTRO for refund of any fees.
In addition, individuals who are part of Advocacy Day 2023 may not engage in any demonstrations or other behavior that ASTRO deems potentially disruptive to the conduct of the Meeting. Violation of this rule is grounds for immediate dismissal from the meeting and/or ineligibility for attendance at future ASTRO events. Any person who is dismissed from the meeting may request that ASTRO review the matter, provided, however, that the individual understands that such dismissal will be effective immediately and will continue until and unless ASTRO issues a contrary decision.
ASTRO Official Photography
ASTRO reserves the right to document and capture events at Advocacy Day 2023. An individual attending Advocacy Day 2023 understands that their image or likeness may be captured in the photographs taken during the meeting and grants ASTRO unrestricted permission to use and publish photographs or video images of themselves for any purpose authorized by ASTRO, including but not limited to website use, publications, promotional marketing and advertising use, etc.
Amendment to Attendee Policies
Any matters not specifically covered by these Attendee Policies shall be subject solely to the decision of ASTRO. ASTRO may, at any time, amend or add further policies, and all amendments and/or additions made shall be binding on all attendees equally along with the foregoing Attendee Policies.
