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2021 Advocacy Day

Attendee Policies

By registering for the 2021 Advocacy Day, registration and participation are subject to these Advocacy Day Attendee Policies and Registration Policies, which are incorporated herein by reference, (referenced collectively as “Attendee Policies”), as well as ASTRO's Terms of Use and Privacy Policy.

CANCELLATION POLICY
If you wish to cancel your Advocacy Day registration, please contact the Meetings Department at 703-839-7390.

SPECIAL ASSISTANCE
ASTRO is committed to making 2021 Advocacy Day accessible to all individuals. If you have a disability as identified in the Americans with Disabilities Act (“ADA”), and need assistance, please contact us, either at the ASTRO Headquarters (703-502-1550) or by emailing meetings@ASTRO.org, subject line: “ADA Assistance Request.”

CANCELLATION STATEMENT
ASTRO reserves the right to cancel 2021 Advocacy Day and any ticketed or special events because of unforeseen circumstances. Cancellation by attendees is addressed in the Registration Policies above.

EQUAL OPPORTUNITY STATEMENT
ASTRO events and activities are available without regard to race, sex, religion, national origin, disability, age, sexual orientation or other legally protected status as provided by law and in accordance with ASTRO’s respect for personal dignity.

AGE REQUIREMENT FOR ATTENDEES
Because of the nature of the programs and forums, no one under the age of 18 will be admitted to any official ASTRO function. This includes, but is not limited to, all sessions and Hill Schedule meetings.

REGISTRATION PRIVILEGES

  1. Registrations are for the specific individual registered and are not transferable.
  2. False certification of individuals as Advocacy Day attendees, misuse of login information or any method of assisting unauthorized persons to gain access to any Advocacy Day event is prohibited.
  3. Inappropriate or unauthorized conduct, or access to or use of content or information related to Advocacy Day, including but not limited to its sessions or Hill Schedule meetings are prohibited.

VIRTUAL EVENT STANDARDS OF BEHAVIOR
ASTRO is committed to providing a professional, collegial, safe and respectful environment for all aspects of Advocacy Day. Attendees agree that they will conduct themselves professionally and comply with all applicable laws, regulations and rules, as well as these Attendee Policies. Attendees may not engage in any demonstrations or other behavior that ASTRO deems potentially disruptive to the conduct of the meeting or that infringe on the rights or safety of others.

All attendees must always adhere to the Advocacy Day Standards of Behavior, which state: “Advocacy Day is dedicated to providing a professional, collegial, safe and respectful environment for all participants, regardless of race, sex, religion or creed, national origin, disability, age, sexual orientation or other legally protected class as provided by law. ASTRO will not tolerate harassment, discrimination or any other unprofessional behavior. Inappropriate language and imagery are not acceptable in any of the Virtual Event spaces, social media or any aspect of the Virtual Event. Participants may not engage in any behavior that ASTRO deems to be potentially disruptive to the conduct of the meeting, or to potentially infringe on the rights or safety of others, or otherwise violate the principles above. Any participants violating these rules may be sanctioned, expelled from Advocacy Day or subject to other consequences at the discretion of ASTRO.”

Violations are determined by ASTRO in its sole discretion and may result in: expulsion of parties involved from Advocacy Day without obligation on the part of ASTRO to refund any fees, ineligibility for attendance at future ASTRO Meetings, and possible referral to appropriate authorities. Any person who is dismissed from the meeting may request that ASTRO review the matter, provided, however, that the individual understands that such dismissal will be effective immediately and will continue until and unless ASTRO issues a contrary decision.

If you have any concerns about conduct at Advocacy Day, please seek ASTRO support at meetings@astro.org.

ACCESS TO YOUR PERSONAL INFORMATION
GENERALLY
Your registration and participation information are being used by ASTRO in various ways to facilitate meeting operations. Beyond internal uses, as mentioned during the registration process, your name title and organization ( your “Contact Card”) will be visible to the other Advocacy Day participants throughout the meeting in the educational sessions, exhibitor booths and events, or any other areas of Advocacy Daye/Virtual Event platform that you visit. ASTRO's Advocacy Day, including registration and use of any personal information obtained, are governed by ASTRO’s Advocacy Day Policies, Terms of Use and Privacy Policy.

RECORDING, REPRODUCTION AND REUSE PROHIBITED
Copyright of all aspects of Advocacy Day is owned by ASTRO. ASTRO reserves the rights to all recordings or reproductions of presentations at this meeting. Filming, taping, recording or any form of capture or reproduction in any medium of any aspect of the Virtual Event, including, but not limited to of the programs, presentations, material, sessions, networking events, discussions and/or attendees,  at Advocacy Day or on the Virtual Event platform are strictly forbidden without written authorization from ASTRO.

AUTHORIZATION FOR USE OF NAME, IMAGE, VOICE, WORDS, AND OTHER FORMS OF PARTICIPATION
An individual attending 2021 Advocacy Day understands that his or her image, likeness, name, voice and/or words may be captured in photographs or recordings taken during the meeting and grants ASTRO unrestricted permission to use, publish, display, reproduce, copy and distribute such image, likeness, name, voice and/or words, worldwide, for any purpose authorized by ASTRO, including but not limited to website use, training, publications, presentations, promotional marketing and advertising use, etc., in all forms of media now known or later developed. ASTRO has the right, but not the obligation, to identify you in connection with such media by name and/or affiliation.

AMENDMENT TO ATTENDEE POLICIES
Any matters not specifically covered by these Attendee Policies shall be subject to ASTRO’s sole discretion. ASTRO may, at any time, amend or add further policies, and all amendments and/or additions made shall be binding on all attendees equally along with the foregoing Attendee Policies.