The 2020 ASTRO Affiliate Meeting Request submission site will open in December 2019.
Organizations wishing to hold meetings/events in conjunction with the Annual Meeting between Monday, October 19, 2020, and Wednesday, October 28, 2020, must submit the Affiliate Meeting/Event Approval and Space Request Form online to obtain ASTRO approval.
Please submit one request per meeting/per meeting room space.
The meeting/event approval process can take up to 14 business days from the submission date. Once your meeting/event has been reviewed, you will receive an email notification advising if the meeting/event has been approved or denied. ASTRO reserves the right to decline approval of any ancillary meeting or event request.
Meeting/Event Space Requests will not be accepted after October 14, 2020.
ASTRO prohibits organizations from holding functions that compete with the Annual Meeting program. Functions or transportation to and from functions may not be held during the below times. Please note that these times are subject to change at any time. Please check the website for the most current information.
|Sunday, October 25
||6:45 a.m. - 6:15 p.m.
|Monday, October 26
||8:00 a.m. - 5:45 p.m.
|Tuesday, October 27
||8:00 a.m. - 6:00 p.m.
|Wednesday, October 28
||8:00 a.m. - 4:00 p.m.
For more information about ASTRO’s meeting/event approval process, please refer to the 2020 Annual Meeting Regulations for Affiliate Meetings/Events. If you have questions pertaining to the Affiliate Meeting/Event Approval and Space Request process, please contact the Meetings Department by email or at 703-286-1568.