All presenters are required to go to the Speaker Ready Room the day before their session takes place to upload their presentation (computers are available to preview your slides). This room will be open during the following hours:

• Thursday, March 19, 2020  - 4:00 p.m. - 6:00 p.m.
• Friday, March 20, 2020 - 6:45 a.m. - 5:00 p.m.
• Saturday, March 21, 2020 - 6:45 a.m. - 5:15 p.m.
• Sunday, March 22, 2020 - 6:45 a.m. - 12:30 p.m.

• You should arrive at the front of your session room at least ten minutes in advance of your session (or the session that precedes yours if there isn’t a break in between). ASTRO Education staff and an AV Tech will be there to give instructions and acquaint you with the AV set up on the stage. 
• Please stay within your presentation time limits. You will be able to view a timer that will be operated by the AV Tech. 
• You are required to disclose before your talk (more information is below). 
• Presentations must be objective and free of commercial bias for or against any product or device. Slides and/or reference materials shall not, by their content or format, advance the specific proprietary interests of a commercial entity.
• All clinical recommendations must be based on evidence that is accepted within the profession as adequate justification for their indications and contraindications in the care of patients. All scientific research referred to, reported or used to support or justify a patient care recommendation must conform to the generally accepted standards of experimental design, data collection and analysis. 
• Presentations must give a balanced view of therapeutic options. Faculty use of generic names will contribute to this impartiality. If trade names are used, those of several companies should be used rather than only that of a single supporting company. 
• Presentations must offer a balanced view of current medical practice that includes discussion of all available therapeutic products, including benefits and risks associated with each. 
• Presentation materials must not include any commercial logos. 
• Presentations must be HIPAA compliant (e.g., will only use de-identified patient information and/or will obtain written consent from the patient).

Upload the 2020 PowerPoint slide template

Effective Educational Practices

• Talk titles should inspire curiosity. If you update your talk title, please send it to ASTRO staff so they can update the program.
• Consider making your talk case-based with decision points throughout. Use decision points as opportunities for attendees to take one minute and speak to one another about what they would do. People learn more when they collaborate.
• Spend less time on slides and more time on discussion, questions and answers and attendee engagement. Be sure you know when your session will be addressing Q&A.
• Show how this education can help attendees make a meaningful, positive change in their day-to-day practice.

Uploading Slides

• Speakers may upload their slides prior to the meeting through the Speaker Center under the "My Presentations" tab. 
• All speakers, regardless of whether your presentation has been uploaded or not, must check in at the Speaker Ready Room and review their presentation. 
• If you do not upload your file AT LEAST two hours prior to the start of your session, the risk for AV problems is significant; we recommend uploading the day before your session takes place.
• Please see the "Building Your Presentation" section below for file formats that are allowed. If your presentation contains any video or audio, please submit your files to the Speaker Ready Room as early as possible due to additional processing time that may be required.

Disclosures

Speakers and moderators are required to disclose the following, if applicable, to the audience at the beginning of their presentations and in accordance with ACCME standards and Food and Drug Administration requirements:

• The existence of any financial or other relationship you have with the manufacturer(s) or any commercial product(s) or provider(s) of any commercial services discussed in an educational presentation. 
• Any vested interest or their intention to discuss off-label and/or investigational use of pharmaceuticals or devices.

Remember that you will need to display your session’s disclosure slide(s) before presentations begin.

Building Your Presentation

• Remember to remove any banners/templates from other meetings/symposia. We recommend you use the meeting's PowerPoint template for your slides (contact Specialty Meetings to have it resent to you). Remember to conclude your presentation with a summary slide that outlines the key points and take home messages from your talk.
• All the screens will be a 16:9 widescreen ratio. If your presentation is in the older 4:3 ratio rather than 16:9, your presentation will be “pillar boxed” on the wider screens.
• All electronic files must be submitted using one of the formats listed below:
  • PowerPoint 2016 or earlier version.
  • Drive should be FAT32, NTFS, or ExFAT formatted.
  • Video playback: MP4, WMV (other formats may require conversion).
    • Even though most video files are embedded in the .pptx file, you should have copies of all files available in case conversion is required.
    • YouTube and other online videos will need to be downloaded and inserted (instead of linking to the online video).
  • PDF Reader: Adobe Acrobat.
• It is important that your movies do not completely fill the screen. In the meeting room you will only have a mouse to advance your slides. You can only advance your PowerPoint by clicking on the slide, not the movie itself.

Arriving in the Session Room

You should arrive at the front of your session room at least ten minutes in advance of your session (or the session that precedes yours if there isn’t a break in between). ASTRO Education staff and the AV tech will be there to give instructions and acquaint you with the A/V set up on the stage. It is essential that each presenter stay within the time limits. A timer will be operated by the AV tech to ensure this.

• All attendees, will be subscribed to an exclusive online community in ASTRO’s ROhub in which you can interact and engage with other meeting attendees. You will be sent a notification a few weeks prior to the meeting. 
• We request that you submit your preliminary slides in advance of the meeting, ASTRO staff will upload preliminary presentation slides to the ROhub prior to the meeting for attendees to view.
• ASTRO staff will post popular questions from the meeting and encourage faculty to respond to questions and for attendees to engage in further conversation.
• To access the ROhub, navigate to the website and sign in using your ASTRO username and password. You can also get to the ROhub directly from the ASTRO homepage.

Special sessions will be designated as Live Self-Assessment CME (SA-CME) Sessions to help physician and physicist attendees meet the requirements of the American Board of Radiology’s (ABR) Maintenance of Certification (MOC) program. 

Participation Guidelines and Policies 

• Attendance at the Live SA-CME sessions is open to all paid meeting attendees; however, only Live SA-CME ticket holders are eligible to earn SA-CME credit. 
• A $50 registration fee for each of the ticketed SA-CME components is required and can be purchased with your meeting registration. To register on-site, please visit the Registration and Information Desk. 
• Access you Live SA-CME sessions by logging in to ASTRO Academy using your ASTRO credentials. Your purchased SA-CME sessions will be listed under Pending Activities.
• To earn credit for your participation, you must earn a minimum score of 80 percent on the assessment questions. 
• Navigate through the course progress to complete the assessment, view feedback, see a peer comparison, claim your credit and view your certificate.
• You can print your certificate at any time from your MOC transcript (under Completed Activities). If you choose, you can have your credits automatically transferred to the ABR through the credit gateway.
• No refunds, extensions or substitutions will be made for those registrants who, for any reason, were unable to attend or were tardy for the session. 
• No credits will be granted and no refunds, exchanges or transfers will be given to those who do not pass. 

• For questions related to housing, registration and travel, contact the Meetings Department.
• For all other questions or concerns, contact Specialty Meetings.