Trade Show Terms
An order for show services sent to the contractor before move in.
See PADDED VAN SHIPMENT.
Materials shipped via an airplane.
Movable barrier that partitions large areas. May be sound resistant but not necessarily sound proof.
Sign, usually suspended, indicating aisle number.
Audio Visual (A/V)
Equipment, materials and teaching aids used in sound and visual.
Truck which loads from back opening door.
Panel arrangement at rear of booth area.
Partition to control light, air, sound or traffic flow.
Bill of Lading (B/L)
Document listing goods to be shipped.
Non-crated freight shipped via van line covered with protective blankets or padding.
Vacuum formed transparent plastic cover.
Contractor storage area at show site.
Number designated to identify each exhibitor’s space.
Security personnel hired from a privately operated company. (Also PRIVATE SECURITY)
Drapery, awning or other roof-like covering space.
Maximum number of people allowed in any given area.
Union that is responsible for uncrating of exhibits and display materials, installation and dismantle of exhibits including cabinets, fixtures, shelving units, furniture, etc., laying of floor tile and carpet, and recrating of exhibits and machinery.
Equipment capable of lifting a person(s) to a given height. (Also HIGH JACKER, SCISSOR LIFT)
Type of cloth used for backdrops.
The charge placed on bottled water, soda, and outside purchased food/beverage to be served in the exhibit facility.
Rod used in draping or as a support brace.
Cut and Lay
Installation of carpet other than normal booth or aisle size.
Hundred weight. A weight measurement for exhibit freight. Usually 100 pounds.
Dressing up exhibition with carpet, draping, plants, etc.
Union that is responsible for hanging all signs except electrical signs, drape and cloth installation and tacked fabric panels.
Accounts receivable mailed to individuals or firms with established credit.
Take down and removal of exhibits.
Company which fabricates displays.
See LOADING DOCK.
Low, flat, usually two feet square, platform on four wheels used for carrying heavy loads.
The unloading of your shipment, transporting it to your booth, storing and returning your empty crates and cartons, and reloading your shipment at the close of the show.
The dollar cost based on weight. 100 pound units; or hundred weight, abbreviated CWT, calculates drayage. There is usually a minimum charge. (See also CWT)
Double electrical outlet.
Company contracted by show management to provide electrical services to exhibitors.
Union that handles installation of all electrical equipment.
Reusable packing container in which exhibit materials were shipped. When empty crates are properly marked with an “EMPTY” sticker indicating booth number and company name, crates are removed, stored and returned at no charge.
Contractor appointed by show or building management as the sole agent to provide services. (Also OFFICIAL CONTRACTOR)
Individual display area constructed to exhibit products or convey a message.
Person in charge of individual exhibit booth.
Program book for attendees listing session information and exhibitors and exhibit booth locations.
Door, clear of obstructions, designated by local authorities to egress.
Term used to describe a finish (usually liquid) which coats materials with a fire-resistant cover.
Term used to describe material, which is, or has been treated to be fire-retardant.
Person retained by show management to supervise exhibit area and assist exhibitors.
Method of marking booth space.
Goods and/or services ordered on-site.
A map showing layout of exhibit spaces.
Lightweight material with a styrofoam center used for signs, decorating, and exhibit construction.
Vehicle with power-operated pronged platform for lifting and carrying loads.
Exhibit properties, products and other materials shipped for an exhibit.
Aisle to remain clear for incoming freight.
Full Booth Coverage
Carpet covering entire area of booth.
Frame which holds apparel.
Company which provides all services to exhibition management and exhibitors.
The number or servings of a food/beverage item to be paid for, whether or not they are actually consumed; usually required 48 to 72 hours in advance.
Items that one person can carry unaided, without the use of hand trucks or dollies.
Small hand-propelled implement with two wheels and two handles for transporting small loads.
Booth constructed with plywood or similar material as opposed to a booth formed by drapery only.
Fascia or overhead illuminated display sign.
See CHERRY PICKER.
Room or suite of rooms used to entertain guests.
I and D
Install and dismantle.
Booth identification sign.
Lighting available in exhibition hall, built into exhibit or available on a rental basis.
Use of floor space outside exclusive booth area.
Material that is permanently flame resistant without chemical treatment.
Setting up exhibit booth and materials according to instructions and drawings.
An exhibit space with aisles on all four sides.
Individual who is in charge of specific projects.
Freestanding pavilion or light structure.
Refers to contracted workers who perform services.
Method of securing union employees.
On-site area from which service personnel are dispatched.
Enclosure with lighting and translucent face of plastic or glass.
Area on premises where goods are received.
Public area which serves as an entrance or waiting area.
Storage area which can be locked up.
Check-in area for trucks delivering exhibit material.
Exhibit constructed with interchangeable components.
Date set for installation. Process of setting up exhibits.
Date set for dismantling. Process of dismantling exhibits.
Trade name for plastic material.
Net Square Feet
The amount of space occupied by exhibits in a facility, not including aisles, columns, registration area, etc.
No Freight Aisle
Aisle that must be left clear at all times during setup and dismantle. Used to deliver freight, remove empty boxes and trash, and in case of emergency.
See EXCLUSIVE CONTRACTOR.
Floor order placed at show site.
Process of signing up for an event on the day of, or at the site of, the event.
Overtime (O.T.) Labor
Typically work performed on overtime, before 8:00 a.m. and after 4:40 p.m. Monday through Friday and all hours on Saturdays, Sundays and holidays.
Management providing furniture and/or services to exhibitors for a single fee.
Padded Van Shipment
Shipment of crated or uncrated goods such as product or display materials. (Also VAN SHIPMENT, AIR-RIDE).
Wooden platform used to carry goods. (Also SKID)
Framed panel of perforated hardboard.
Exhibit space located on an outside wall.
Pipe and Drape
Tubing with drape which separate exhibit booths.
Floral décor to enhance the appearance of the exhibition.
Registration which has been made in advance with necessary paperwork.
Space reserved for media representatives.
A privately owned vehicle, such as a passenger car, van or small company vehicle, as distinguished from trucks, tractor-trailers and other over-the-road vehicles. A POV left unattended will almost certainly be towed away. If you must unload a POV, use the POV line.
Special loading dock reserved for POV’s where materials are unloaded at prevailing drayage rates. To get on a POV line, driver reports first to marshalling area.
See BOOTH SECURITY.
Number designated by a freight forwarder to a single shipment, used in all cases where the shipment must be referred to.
Four electrical outlets in one box.
See SIDE RAIL.
Method of lighting transparency from behind.
Process by which an individual indicates their intent to attend a trade show.
Complete booth package offered to exhibitors on a rental basis.
Union that is responsible for crating, un-skidding, positioning and re-skidding of all machinery.
A platform for people or product.
See CHERRY PICKER.
Cages rented by exhibitors to lock up materials.
Charge for the services of waiters/waitresses, housemen, technicians and other food function personnel.
Service contractor’s main office and warehouse.
Material used for signs.
Glass-enclosed case for articles on display.
Person responsible for all aspects of exhibition.
Management office at exhibition.
Process of wrapping loose items on pallet with transparent plastic wrapping.
Low divider wall in exhibit area, usually 36 inch high drape.
Decorative covering around tables/risers.
Booth space assigned to exhibiting companies.
Cost per square foot for exhibit area.
Applies to display and/or product shipment requiring extra labor, equipment or time in delivery to booth area.
Area adjacent to main event area for setup, dismantling and temporary storage.
Decorative posts which hold markers or flags to define traffic areas. Ropes or chains may be attached.
When an exhibitor is doing some type of work in their booth which is claimed by a union, that union’s steward will request that you go to the service desk so that the contractor can supply the exhibitor union labor.
Straight Time (S.T.) Labor
Work performed on straight time, usually from 8:00 a.m. to 4:30 p.m., Monday through Friday.
T and M
See TIME AND MATERIALS.
Move-in date assigned to exhibitors by the general contractor and show management.
Union that handles all material in and out of the Exhibit Hall except machinery. Exhibitors are permitted to hand carry small packages into the exhibition hall.
Portable canvas shelter for outside.
Time and Materials
Method for charging services on a cost-plus basis. (Also T and M)
Movement of people throughout an area.
An organization of workers formed for mutual protection and for the purpose of dealing collectively with their employer in wages, hours, working conditions and other matters pertaining to their employment.
On-site union official.
See PADDED VAN SHIPMENT.
Material used for fastening.
Removal of trash from the building.