ASTRO's 60th Annual Meeting

Important Dates

Mark your calendar for the following dates and deadlines you don't want to miss!

September 2017
September 11 Ambassador Booth Assignments Begin
September 18 Ambassador Housing Block Assignment Begins
September 24 On-site Booth Sales and Exhibitor Housing Opens
November 2017
November 28 50% Deposit for Total Booth Fees Due
February 2018
Mid-February Affiliate Meeting/Event Requests Opens
April 2018
April 10 Exhibitor Service Manual Opens
May 2018
May 1 Exhibitor Housing Opens
June 2018
June 25 100% of Booth Fees Due
August 2018
August 6      Deadline to Make Changes to Your Online Exhibitor Listing for Inclusion in the Printed Exhibitor Directory
August 16 Exhibitor Registration Opens
August 24 Exhibitor Rooming List Due at 5:00 p.m. Eastern Time
August 30 Priority Points Sent to Exhibitor for Review
September 2018
September 7 Booth Renderings Due (Booths 400 square feet and larger)*
September 7 Rigging Renderings Due (Booths 400 square feet and larger)*
September 7 On-site Contact Form Due – Mandatory* 
September 7 Giveaways Form Due – Mandatory* 
September 7 After-Hours Access Form and Addendum Due
September 7 Product Showcase information due for ASTRO Daily News
September 13 Advanced Registration Deadline – rate for extra booth passes will increase after this date
September 14 Deadline to Submit 2018 Priority Point Discrepancies for 2019 On-site Booth Selection
September 16 Notification of Intent to Use EAC/Non-official Contractor Form Due*
September 21 Discount Deadline for Lead Retrieval
September 21 Certificate of Insurance for EACs Due*
September 21 Discount Deadline for GES Orders
September 21 Discount Deadline for AV/Computer Rental
September 24 Ambassador Booth Appointments Sent
September 27 Last Day to Make Changes to Exhibitor Rooming List Via the ASTRO Housing Center
October 2018
October 1 Discount Deadline for Internet/Telephone
October 8 Ambassador 2019 Annual Meeting Booth Assignments Begin
October 9 Discount Deadline for Booth Security Order
October 20 ALL Booths must be set by 8:00 p.m.
October 23 Move-out begins at 5:00 p.m.
October 25 All freight must be packed and ready to ship by 12:00 p.m.

* These forms must be submitted via the online submission process through the Exhibitor Service Manual.

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