| September 2017 |
| September 11 |
Ambassador Booth Assignments Begin |
| September 18 |
Ambassador Housing Block Assignment Begins |
| September 24 |
On-site Booth Sales and Exhibitor Housing Opens |
| November 2017 |
| November 28 |
50% Deposit for Total Booth Fees Due |
| February 2018 |
| Mid-February |
Affiliate Meeting/Event Requests Opens |
| April 2018 |
| April 10 |
Exhibitor Service Manual Opens |
| May 2018 |
| May 1 |
Exhibitor Housing Opens |
| June 2018 |
| June 25 |
100% of Booth Fees Due |
| August 2018 |
| August 6 |
Deadline to Make Changes to Your Online Exhibitor Listing for Inclusion in the Printed Exhibitor Directory |
| August 16 |
Exhibitor Registration Opens |
| August 24 |
Exhibitor Rooming List Due at 5:00 p.m. Eastern Time |
| August 30 |
Priority Points Sent to Exhibitor for Review |
| September 2018 |
| September 7 |
Booth Renderings Due (Booths 400 square feet and larger)* |
| September 7 |
Rigging Renderings Due (Booths 400 square feet and larger)* |
| September 7 |
On-site Contact Form Due – Mandatory* |
| September 7 |
Giveaways Form Due – Mandatory* |
| September 7 |
After-Hours Access Form and Addendum Due |
| September 7 |
Product Showcase information due for ASTRO Daily News |
| September 13 |
Advanced Registration Deadline – rate for extra booth passes will increase after this date |
| September 14 |
Deadline to Submit 2018 Priority Point Discrepancies for 2019 On-site Booth Selection |
| September 16 |
Notification of Intent to Use EAC/Non-official Contractor Form Due* |
| September 21 |
Discount Deadline for Lead Retrieval |
| September 21 |
Certificate of Insurance for EACs Due* |
| September 21 |
Discount Deadline for GES Orders |
| September 21 |
Discount Deadline for AV/Computer Rental |
| September 24 |
Ambassador Booth Appointments Sent |
| September 27 |
Last Day to Make Changes to Exhibitor Rooming List Via the ASTRO Housing Center |
| October 2018 |
| October 1 |
Discount Deadline for Internet/Telephone |
| October 8 |
Ambassador 2019 Annual Meeting Booth Assignments Begin |
| October 9 |
Discount Deadline for Booth Security Order |
| October 20 |
ALL Booths must be set by 8:00 p.m. |
| October 23 |
Move-out begins at 5:00 p.m. |
| October 25 |
All freight must be packed and ready to ship by 12:00 p.m. |