ASTRO's 59th Annual Meeting

Registration Policies

Cancellation Policy

  • Refunds will be given only if written notification is received on or before August 24, 2017.
  • No refunds will be given for cancellations received after August 24, 2017.
  • No refunds will be given for registrations and ticketed events for failure to attend, late arrival, or early departure from the meeting.
  • All refunds are subject to a $100 processing fee.
  • All registration refunds will be processed 60 days after the conclusion of the meeting.
  • Telephone cancellations will NOT be accepted.
  • eContouring Learning Lab and Live SA-CME session changes can be made until August 24, 2017. After August 24, 2017, session changes may NOT be made.
  • Due to the high popularity of the eContouring Learning Labs and Live SA-CME sessions registration fees are nonrefundable.
  • eContouring Learning Labs and Live SA-CME sessions registration is not transferable to another attendee or meeting.
  • Cancellation of registration INCLUDES canceling access to the Virtual Meeting.
  • Registration fees are not transferrable to another attendee or meeting.

eContouring Policy

  • eContouring Learning Lab session changes can be made until August 24, 2017. After August 24, 2017, session changes may NOT be made.
  • Due to the high popularity of the eContouring Learning Labs registration fees are nonrefundable.
  • eContouring Learning Labs registration is not transferable to another attendee or meeting.

Live SA-CME Policy

  • Live SA-CME session changes can be made until August 24, 2017. After August 24, 2017, session changes may NOT be made.
  • Due to the high popularity of the Live SA-CME sessions registration fees are nonrefundable.
  • Live SA-CME sessions registration is not transferable to another attendee or meeting.

If you purchased a ticket for a Live SA-CME session you must arrive at the session room 15 minutes prior to the scheduled event start time. Participants arriving more than 10 minutes after the scheduled start time can attend the session, but will not be eligible to earn SA-CME credit as they will have not met the full time commitment for this activity. This event is nonrefundable and nontransferable.

Ticketed Event Policy

Ticketed event holders are required to check in at the beginning of their session. If you have not checked in within the first 5 minutes of the start of your session, your ticket will be cancelled and your seat may be resold. Refunds will not be issued to ticket holders who fail to check in within the first 5 minutes of their session.

Check Payment Policy

If you have selected to pay by check during the online registration process, you have 14 days to send in your check payment. If payment is not received within 14 days of your registration date, your registration will be cancelled and you will be required to register again at the current rate.

Visas

In most cases, citizens of foreign countries will need a visa to enter the United States. It may take up to three months to obtain a visa. For additional information, please visit the U.S. State Department website. To receive your visa letter, you must be registered and paid in full before you can download your letter. To inquire about letters of invitation, please contact registration.

Questions?

For registration policy questions, contact the ASTRO Registration Center:
1-800-541-6058 or 703-449-6418
astroregistration@spargoinc.com

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