Affiliate Events

  • Submit Form

    Organizations wishing to hold meetings/events in conjunction with the Annual Meeting between Monday, October 15, 2018, and Wednesday, October 24, 2018, must submit the Affiliate Meeting/Event Approval and Space Request Form online to obtain ASTRO approval.

    Please submit one request per meeting/per meeting room space.

    The meeting/event approval process can take up to 14 business days from the submission date. Once your meeting/event has been reviewed, you will receive an email notification advising if the meeting/event has been approved or denied. ASTRO reserves the right to decline approval of any ancillary meeting or event request.

    Meeting/Event Space Requests will not be accepted after October 5, 2018.

    ASTRO prohibits organizations from holding functions that compete with the Annual Meeting program. Functions or transportation to and from functions may not be held during the below times. Please note that these times are subject to change at any time. Please check the website for the most current information.

    *Schedule is subject to change

    Sunday, October 21 6:45 a.m. - 6:15 p.m.
    Monday, October 22 7:45 a.m. - 5:45 p.m.
    Tuesday, October 23 7:45 a.m. - 6:15 p.m.
    Wednesday, October 24 7:45 a.m. - 4:45 p.m.

    For more information about ASTRO’s meeting/event approval process, please refer to the 2018 Annual Meeting Regulations for Affiliate Meetings/Events

    If you have questions pertaining to the Affiliate Meeting/Event Approval and Space Request process, please contact the ASTRO Meetings Department at 703-286-1568.