Affiliate Meeting/Event Requests

  • The 2016 ASTRO Affiliate Meeting Request submission site is closed.

    2017 ASTRO Affiliate Meeting Request submission site will open in late January. 

    Organizations wishing to hold meetings/events in conjunction with the Annual Meeting between Monday, September 19, 2016, and Wednesday, September 28, 2016, must submit the Affiliate Meeting/Event Approval and Space Request Form online to obtain ASTRO approval.

    Please submit one request per meeting/per meeting room space.

    The meeting/event approval process can take up to 14 business days from the submission date. Once your meeting/event has been reviewed, you will receive an email notification advising if the meeting/event has been approved or denied. ASTRO reserves the right to decline approval of any ancillary meeting or event request.

    Meeting/Event Space Requests will not be accepted after September 9, 2016.

    ASTRO prohibits organizations from holding meetings/events that compete with the Annual Meeting program. Meetings/events or transportation to and from functions may not be held during the following times:

    Sunday, September 25                 7:45 a.m. – 6:15 p.m.

    Monday, September 26                 7:45 a.m. – 6:45 p.m.

    Tuesday, September 27                7:45 a.m. – 6:15 p.m.

    Wednesday, September 28            7:45 a.m. – 4:45 p.m.

    Please refer to our 2016 Annual Meeting Regulations for Affiliate Meetings/Events for more information.

    If you have questions pertaining to the Affiliate Meeting/Event Approval and Space Request process, please contact the Meetings Department at 703-286-1568.