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The 58th ASTRO Annual Meeting will take place in Boston at the Boston Convention and Exhibition Center. The Exhibit Hall will be located in Halls A-C.
415 Summer Street
Boston, MA 02210
Applications are being accepted to exhibit at the 2016 ASTRO Annual Meeting taking place September 25-28, at the Boston Convention and Exhibition Center in Boston. Space is assigned on a first-come, first-served basis, so become an ASTRO exhibitor today to ensure your spot in the Exhibit Hall.
The Exhibitor Resource Center is your one-stop shop containing the tools and information that you need to know in order to plan a successful exhibiting experience at this year's Annual Meeting. Please note that this is a password protected area and you will need your ASTRO login credentials to access this section of the website.
Become a promotional sponsor and enjoy increased exposure at the Annual Meeting.
All booth personnel who will be staffing your exhibit during move in, show hours and/or move out must be registered and identified with a visible valid show badge to gain admittance to ASTRO’s Exhibit Hall. To ensure that your booth personnel are properly registered, please be sure to review the Exhibitor Booth Personnel Registration Policies and Procedures below.
Exhibitor Booth Personnel Badge Policy
Badge FeesEach Exhibitor, whose exhibit space is paid in full, receives four complimentary Exhibitor Badges for every 10 foot by 10 foot of purchased booth space. Additional Exhibitor Badges are available for purchase at the below rates. No refunds will be issued for purchased Exhibitor Badges.Until Thursday, August 25, 2016: $175 per badge.After Thursday, August 25, 2016: $225 per badge.
Exhibitor must designate a person to act as the badge contact for the Exhibitor's company, hereinafter referred to as "Badge Contact." The Badge Contact is responsible for registering Exhibitor's Booth Personnel and the only person authorized to make changes or substitutions to the Exhibitor Badges. Exhibitor Badge changes may be made online or by submitting changes in writing to the ASTRO Registration Center via fax at 703-574-8332 or email at firstname.lastname@example.org.Badge Mailing/Pickup OptionsExhibitor Badges will be mailed or held for pickup based on the mail/pickup option selected during the registration process, provided that the registration request is received on or before August 25, 2016. After August 25, 2016, Exhibitor Badges will be available for pickup by the designated Badge Contact or individual on-site in San Antonio at Exhibitor Registration. The Badge Contact is the only staff person authorized to pick up another person's badge for the exhibiting company. ALL badge changes or substitutions must be made by the Badge Contact. Exhibit Hall PassesEach Exhibitor receives five complimentary Exhibit Hall passes that can be provided to preferred guests or health care professionals who are not full-time employees of the Exhibitor's company. This pass entitles the holder to complimentary admission to the ASTRO Exhibit Hall during show hours on Sunday, September 25 - Tuesday, September 27, 2016. This pass only allows access to the Exhibit Hall during show hours. The Exhibit Hall pass registration process has been automated. Exhibitors will be able to send prospective guests a special invitation by email with a promotional code that entitles the guest to complimentary Exhibit Hall only registration.Please note that once all Exhibit Hall passes have been redeemed, Exhibitor's guests shall be charged the following Exhibit Hall Only registration fees:Members (All Categories): $235Nonmembers (All Categories): $485
Amendment and Addition to Exhibitor Registration RulesAny matters not specifically covered by the Exhibitor Registration Rules or Exhibitor Rules, hereinafter referred to collectively as the “Rules,” shall be subject solely to the decision of ASTRO. ASTRO may, at any time, amend or add further rules and regulations to these existing Rules, and all amendments and/or additions made shall be binding on all Exhibitors equally along with the foregoing Rules.
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