2017 ASTRO Annual Meeting Press Kit

  • Press Registration
    News Briefings
    Press Office Hours and Contacts
    Embargo Policy and Access to Abstracts
    Corporate Member Virtual Press Room
    Institutional Virtual Press Room


    ASTRO’s Annual Meeting is the nation’s premier scientific meeting in radiation oncology. In 2017, the meeting is expected to attract more than 11,000 attendees including oncologists from all disciplines, medical physicists, dosimetrists, radiation therapists, radiation oncology nurses and nurse practitioners, biologists, physician assistants, practice administrators, industry representatives and other health care professionals from around the world. Led by ASTRO President Brian Kavanagh, MD, MPH, FASTRO, the 2017 meeting is organized around the theme, “The Healing Art and Science of Radiation Oncology.”

    More than 2,800 abstracts sharing results from clinical trials and other research studies will be presented in conjunction with educational sessions and keynote addresses that underscore the meeting’s theme, “The Healing Art and Science of Radiation Oncology.” Keynote speakers include:

    • Richard D. Zane, MD, FAAEM, Chief Innovation Officer for the University of Colorado Health System (Monday, September 25)
    • Lucy Kalanithi, MD, FACP, widow of Paul Kalanithi, MD, the best-selling author of “When Breath Becomes Air,” with Heather Wakelee, MD, her late husband’s oncologist (Tuesday, September 26)
    • Vinay K. Prasad, MD, MPH, Assistant Professor of Medicine, Oregon Health & Science University (Wednesday, September 27)

    During the four-day meeting, more than 200 exhibitors will demonstrate cutting-edge technology and medical device innovations for radiation oncology.


    Press Registration

    ASTRO provides complimentary registration to professional journalists representing media organizations for the express purpose of gathering news and information to produce press coverage of the ASTRO Annual Meeting. Complimentary registration is open to representatives of print, broadcast and Web-based media, including health care trade media (collectively known as press), as well as public information officers from educational institutions, government agencies and nonprofit cancer research organizations presenting research at the 2017 ASTRO Annual Meeting.

    Applicants may be asked to provide media credentials, a letter of assignment and/or bylined articles. Exhibitors are not permitted to register as press unless they can provide proof of editorial assignment from an accredited news organization that meets the above criteria. Public relations, marketing and/or advertising representatives, financial analysts, book publishers and book authors, and individuals from communications, print or online promotion services are welcome to register as regular attendees, however, they are not permitted to register as press. ASTRO reserves the right to bar from this and future meetings any journalist who misuses press privileges to engage in activities other than journalistic pursuits.


    News Briefings

    ASTRO news briefings will highlight top-rated abstracts presented at the Annual Meeting. The final press program, including speakers at each briefing, will be announced in September.

    • Sunday, September 24, 1:00 - 2:00 p.m. Pacific time
    • Monday, September 25, 11:00 a.m. - 12:00 p.m. Pacific time
    • Tuesday, September 26, 1:00 - 2:00 p.m. Pacific time

    Registered press working remotely will be able to access live audio and slides from the news briefings and ask questions virtually. All presenter slides, high resolution photos and an audio recording will be posted here following each briefing.


    Press Office and Contacts

    ASTRO will host an on-site press office in room 24B of the San Diego Convention Center with refreshments, access to Wi-Fi, power and a printer. ASTRO experts will be available for on-site and remote interviews.

    The on-site press office will be open during the following hours:

    • Sunday, September 24, 8:00 a.m. - 5:00 p.m. Pacific time
    • Monday, September 25, 8:00 a.m. - 5:00 p.m. Pacific time
    • Tuesday, September 26, 8:00 a.m. - 5:00 p.m. Pacific time
    • Wednesday, September 27, 8:00 a.m. - 12:00 p.m. Pacific time

    Questions about the press program, press office, press registration and expert availability may be directed to ASTRO’s media relations team at 703-286-1600.


    Embargo Policy and Access to Abstracts

    All abstracts to be presented at ASTRO’s 59th Annual Meeting are embargoed until the date and time of scientific presentation or presentation at an ASTRO news briefing, whichever occurs first. The embargo policy applies to all abstracts regardless of whether information is obtained from another source. Failure to abide by the embargo policy may result in suspension of credentials at ASTRO’s 2017 Annual Meeting as well as future meetings and may also impact the ability to receive advance media materials for future meetings. Questions about the embargo policy may be directed to ASTRO’s media relations team.

    The full text of the abstracts selected for oral and poster presentation will be available online at the start of the Annual Meeting. Abstracts also will be published in a supplement of the International Journal of Radiation Oncology • Biology • Physics (www.redjournal.org).


    Corporate Member Virtual Press Room

    ASTRO provides an exclusive virtual press room for academic, public and private institutions presenting research at the 2017 ASTRO Annual Meeting. Email ASTRO’s media relations team with any questions about the Corporate Member Virtual Press Room or view the Corporate Member Virtual Press Room Guidelines


    Institutional Virtual Press Room

    ASTRO provides an exclusive virtual press room for academic, public and private institutions presenting research at the 2017 ASTRO Annual Meeting. Email ASTRO’s media relations team with any questions about the Institutional Virtual Press Room or view the Institutional Virtual Press Room Guidelines.